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Lane Community College Archives
4000 East 30th Avenue
Eugene, Oregon 97405
Phone: 541-463-5466
Fax: 541-463-3996
E-mail: archives@lanecc.edu
Web: http://www.lanecc.edu/archives/

Guide to Executive Assistant to the President (Linda Simmons) Records, 1991–2000


A-047





Finding aid prepared by Tiah Edmunson-Morton

Finding aid encoded by Tiah Edmunson-Morton, 2006
Funding for preparing this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission. Funding for encoding the finding aid was awarded by the National Endowment for the Humanities.


Overview of the Collection
 
Repository Name:
 

Lane Community College Archives

4000 East 30th Avenue
Eugene, Oregon 97405
Phone: 541-463-5466
Fax: 541-463-3996
E-mail: archives@lanecc.edu
Web: http://www.lanecc.edu/archives/
 
Collection Number:
 

A-047
 
Creator:
 

Simmons, Linda
 
Title:
 

Executive Assistant to the President (Linda Simmons) Records
 
Dates:
 

1991-2000 (inclusive)
 
Quantity:
 

9.6 cubic feet
24 document boxes of paper records and ephemera, 1 file of photographs & negatives, and 3 videocassettes.
 
Languages:
 

Collection materials are in English. 

 
Summary:
 

Administrative Records from Linda Simmons, Executive Assistant to the President from 1994-2002.
 

Historical Note

Biographical Note

Linda Simmons (previous married name Waddell) began her work at Lane Community College in 1984 as the Director of Financial Aid (1984-1993). In 1994, she was named interim assistant to the president, a position that became permanent. She accepted a position as District Vice President for Academic Affairs at Cuyahoga Community College in 2002. Additionally, she spent the 1993-1994 academic year at Cuyahoga Community College as an ACE fellow. Before her employment at Lane, she was the Director of Financial Aid at Central Oregon Community college (1978-1984), Assistant Director of Financial Aid at Grossmont Community College in El Cajon, California (1977-1978), and a Financial Aid Counselor at Grossmont from 1973-1977. Ms. Simmons has a Ph.D. in Education from Oregon State University (2002), an M.S. in Counseling from San Diego State University (1977), and a B.A. in Business Administration (1972). These are the papers she created during her time as Executive Assistant to the president.

Content Description

The collection is divided into two sections: records that document the $42.8 million general obligation bond planning and construction project approved by voters in 1995 and records for the restructuring of Lane Community College's organizational structure with the Process Redesign Project. Detailed descriptions are provided at the series level.

The Bond Measure collection has information on meetings and committees, financial information, presentations, public relations, newspaper articles, results from public surveys, the Master Plan for Construction Bonds (1994), The Nelson Report (1995), and the Transcript of Proceedings for Bond Sales (1995).

The Process Redesign collection has information on meetings and committees (Process Evaluation & Selection Team (PEST), Students First! Redesign Team, Leadership Team), financial information, presentations, public relations and newspaper articles, results from public surveys, reports, and information from other colleges.

Arrangement

The collection is divided into two series.

A. Bond Records, 1993-2000

B. Process Redesign, 1991-1999

Administrative Information

Acquisition Information 

Administrative transfer from the President's Office in 2003.

Processing Note 

These records were processed by archivist Tiah Edmunson-Morton in 2005 following the guidelines for minimal processing. The records are stored in boxes in the order they were received by the Archives. This arrangement is reflected in the box and folder listing in the description section. The collection was intellectually rearranged into two series and this arrangement is reflected in the series and folder descriptions which are in alphabetical order.

Separated Materials 

Separated from Box 24/Folder 12: three videotapes.

Separated from Box 8: 4 proof sheets, 13 color photographs, 24 black & white photographs, 24 black & white negatives.

Use of the Collection

Restrictions on Access 

Collection is open for research.

Restrictions on Use 

There are no use restrictions.

Preferred Citation 

Executive Assistant to the President (Linda Simmons) Records, 1991-2000 (A-047), Lane Community College Archives, Eugene, Oregon

Subjects

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

 
Moskus, Jerry R.
Simmons, Linda (creator)
Spilde, Mary
Waddell, Linda
Lane Community College (Eugene, Or.)
Bond Measure
Campus planning
College facilities
Community colleges-- Administration--Oregon
Community colleges--Oregon
Lane Community College--Administration
Lane Community College--Construction
Lane Community College--Elections
Lane Community College--Personnel management
Process Redesign
Students First!
Universities and colleges-- Administration
Universities and colleges--Oregon
Other Creators :
Lane Community College--President's Office

Detailed Description of the Collection

The following section contains a detailed listing of the materials in the collection.


The records are listed in the description column alphabetically within the appropriate series. However, they are physically stored in the boxes in the order they were sent to the Archives with minimal rearrangement or processing. The physical arrangement is reflected in the Box/Folder column in the following series lists.


 

Series A:  Bond Records, 1993-2000

Voters approved a $42.8 million general obligation bond for Lane Community College in 1995. This gave the college money to build and remodel facilities for job preparation, employee training, and other instructional programs; to address health and safety issues; and to increase community access. Thanks to interest earnings and additional sources, funds were leveraged to $62 million. Additionally, work by college trades people saved the college about a half-million dollars. Building began off-campus in 1995, with the construction of a new learning center in Cottage Grove; this was followed by an addition to the Florence learning center, and, over the next four years, the construction of eight Community Learning Centers at district high schools. Work began on main campus in 1999.


Building and remodeling sponsored by the bond include Workforce Training Building, Welding Technology Building, Addition to Campus Services Building, Parking Lot Improvements, Child Care Center, Math-Science Addition, LTD Bus Station, Sewage Lagoon Upgrade, Student Services Building, Central Plant Upgrade, Health Tech., P.A.-P.E. ramp, Addition to Performing Arts, Center Building remodel, Library remodel, and temporary space for Archives have all been completed.
 
 
Container(s)
Description
Dates
 
Box/Folder
2/6

Advocates/Bond Election
   1995
 
3/3

Arbitrage Rebate Calculation Report
   1998
 
1/8

Board Meetings
   1994-1995
 
1/6

Bond: Advocate Meeting
   1994
 
2/12

Bond: Ballot Questions
   1995
 
5/5

Bond Committee: Miscellaneous
   1995
 
3/5

Bond: Election Law Query
   1993
 
3/7

Bond: Expenditures
   1997-2000
 
5/8

Bond: Groundbreaking/Dedications: General
   1996-1996, 1999
 
5/9

Bond: May 1995: Communication, Staff
   1995
 
5/7

Bond: May 1995: Endorsements
   1995
 
5/4

Bond: May 1995: Media Coverage
   1995
 
3/4

Bond Measure: Miscellaneous Finance
   1995
 
1/2

Bond: Outreach Mailing
   1994
 
4/2

Bond: Presentations
   1994-1995
 
2/7

Bond: Project Needs
   1995
 
3/10

Bond: Project Orientation For Board Members June
   1999
 
2/10

Bond: Public Relations
   1995
 
4/1

Bond: Publicity
   1995
 
5/6

Bond: Publicity Fliers
   1995
 
3/8

Bond: Publicity Miscellaneous
   1995
 
3/1

Bond: Purchase Agreement
   1995
 
2/4

Bond: Sales Closing
   1995
 
2/3

Bond: Speaker’s Bureau
   1995
 
2/11

Bond: Campaign Timetable
   1995
 
1/4

Bond: Work Session
   1994
 
4/3

Bonds and Ballots: Presentation
   1995
 
2/5

Election Filing
   1995
 
2/9

External Relations
   1995
 
4/4

General Obligation Bonds Pricing Book
   1995
 
2/2

Internal Committee
   1995
 
4/5

Master Plan for Construction Bonds
   1994
 
3/2

Nelson Report
   1995
 
4/6

Nelson Report: Full Study
   1995
 
3/9

Nelson Report: Miscellaneous
   1995
 
5/2

Newspapers: The Daily
   1995
 
5/1

Newspapers: The Register Guard
   1995
 
5/3

Newspapers: The Torch
   1995
 
1/3

Presentation To Lane Community College
   1994
 
2/1

Public Survey
   1995
 
1/1

Seattle Northwest
   1994
 
3/6

Selling General Obligation Bonds
   1995
 
1/7

Special Bond Meeting
   1994
 
1/5

Staff Meetings: Bonds
   1994
 
4/7

Transcript of Proceedings: Bond Sales: Part I
   1995
 
4/8

Transcript of Proceedings: Bond Sales: Part II
   1995
 
2/8

VIP Lunch: Bond Election
   1995
 
3/11

Win At The Polls, A Finance Campaign Planner
   undated
 

Series B:  Process Redesign, 1991-1999

When the administrators at Lane Community College decided to implement Process Redesign in the mid-1990s, they felt that Lane needed to undergo a major change in the way it operated. The College faced increasing demands for its services, at the same time that resources were declining.


The Process Redesign project intended to improve and enhance the teaching/learning environment; to improve the quality, effectiveness, and scope of services to students and other customers of the college; to improve the efficiency of college processes; and to relieve the workload stress on employees. It was an innovative, holistic approach to recreating organizational structures. The project focused on six key process areas: facilities/support, grants/contracts, personnel/payroll, planning/budget/financial transactions, procurement, and services to students.


Through a series of committees and groups, the staff reinvented the way the college operated, making the organization more cost effective, efficient, and student-oriented. The project collected and analyzed student and staff input to devise a way to divide Lane into four groups: Instructional Services Group, College Operations Groups, Executive Services Group and Student/Learner Services Group.


The first phase of Process Redesign focused on administrative services to students, and became known as Students First! The focus of this project was to achieve significant change and improve performance in meeting the service needs of students, such as enrollment services, student records, student financial services, and financial aid. The initial planning timeline was from March 25 to July 26 1996; the project was launched for students' use in 1998. Students First! was renamed Enrollment Services in 2004.
 
 
Container(s)
Description
Dates
 
Box/Folder
21/2

AD Hoc Mission Resolution Subgroup
   1996
 
12/5

Article: Inside Track to the Future
   1996
 
10/14

Assessment and Measurement
   1995
 
11/4

Benchmark Study
   1994
 
20/1-2

Benchmarking Table of Contents
   1996
 
6/8

Board Meeting Materials
   1996
 
8/1

Board Meeting Materials
   1996
 
7/1

Board Meeting Minutes
   1996
 
6/9

Board
   1996
 
9/1

Board Report
   1997
 
6/7

Board Work Session
   1996
 
13/8

Budget
   1998
 
10/4

Business Services Orientation
   undated
 
15/5

Campus Success Survey
   1995
 
12/7

Career and Employee Services: Planning Team Accomplishments
   1999
 
14/1

Catalog Revisions
   1998
 
10/7

Charge Management Consultants
   1997
 
15/8

College Finance Grand Total: Accounting/Funded Projects: College Finance
   1995
 
7/4

Communication and High Performance Teams
   1996
 
15/7

Computer Services: Instructional Service Council: Grants Administration Surveys
   1995
 
10/5

Consultants
   1995-1996
 
10/6

Consultants Resume
   1995
 
10/15

Coopers andLybrand Consulting
   1995
 
12/2

Director of Counseling
   1997
 
8/7

Employee Representative Meeting
   1996
 
12/10

Employee Satisfaction
   1996-1997
 
8/8

Employees Representative Information Meeting
   1996
 
11/6

Employment Security Policy
   1998
 
6/5

Executive Awareness Session
   1995
 
8/4

Executive Leadership Team
   1996
 
14/2

Facilities
   1998
 
21/4

Final Report on Student Enrollment
   1991-1992
 
9/3

Future Work Roles Pre Summit
   1997
 
14/9

General Project Reports
   1998
 
8/11

HO, HO, HO, HO
   undated
 
22/5

How to Conduct a Workshop
   1996
 
8/17

Impact Coordinator: Nominations and List
   1997
 
10/16

Impact of Project Apollo: Maricopa Community College
   1995
 
9/17

Information Dissemination System: Phase 1 Goals & Management
   1996
 
7/8

In-service
   1996
 
11/5

Inventory of Communication
   1997
 
8/9-10

Joint Meetings: Student Services Directors & Students First Team Members
   1996
 
7/7

KPMG Consulting: Implementation Workplan
   1996
 
9/6

KPMG Consulting: Review
   1997-1998
 
10/10

Lane State Viewpoints Concerns
   1995-1996
 
14/5

Lane's History
   1997-1998
 
24/3

Leadership Development Meeting: Mary Spilde
   1998
 
10/1

Leadership Team: Department Presentation Speechnotes
   1996
 
18/1, 19/1-3, 22/3

Leadership Team: Meeting Book 1-2
   1995-1997
 
19/4-5

Leadership Team: Source Book
   1995-1996
 
9/15-16

Leadership Team: Tab 1-2
   1996, undated
 
14/7

League for Innovation
   1998
 
22/1

Making Successful Change within an Organization
   1996
 
16-17, 18/2-3

Meeting Books (MB) 1-24
   1995-1997
 
8/12

Meeting Originals: Joint Meetings of Student Services Division & Students First Teams
   1997
 
10/11

Meeting: Phyllis Geyer: Counseling Department
   1997
 
10/13

Organizational Illustrations
   undated
 
12/3

Original Data: Employee Satisfaction
   1996
 
24/13

Photographs: Separation Sheet
   undated
 
18/7

Planning Team Report
   1996
 
6/4

President Briefing
   1995
 
20/6

Process Evaluation and Selection Team
   1996
 
6/3

Process Evaluation and Selection Team: Data Collection
   1995
 
22/6

Process Mapping
   1996
 
11/1

Process Mapping Techniques
   undated
 
6/1

Process Redesign (PR): Analysis Team
   1995
 
15/2

PR: Campus Communication
   1995
 
10/8

PR: Consultants
   1995
 
12/1

PR: Leadership Team: Visitor's Guidelines
   1995
 
7/12

PR: Manager Meetings
   1996
 
13/3

PR: Miscellaneous
   1995
 
23/6

PR: Phase 1 Evaluation and Selection: Coopers and Lybrands: Information Technology Organization
   1995
 
23/7

PR: Phase 1 Process Evaluation and Selection Team
   1995
 
15/10

PR: Project
   1995
 
13/6

PR: Project Management Meeting Notes
   1997
 
15/1

PR: Project Specialist
   1998
 
6/2

Process Selection Team
   1995-1996
 
10/2

Project 1 Services to Students
   1996
 
10/3

Project 1B Administrative Services to Students
   undated
 
13/4

Project Management Meeting
   1996
 
24/4-7

Project Managers and Team Leaders Meeting
   1998
 
15/9

Purchasing Services: Personnel Surveys
   1995
 
13/1

Rationale and Overview
   1996
 
12/11

Rationale and Overview: Newspaper
   1996
 
12/8

Redesign Space Agreement
   1996
 
7/6

Redesign Student First Team
   1996
 
7/5

Redesign Team Meeting Materials
   1996
 
10/9

Request for Proposals: Background
   1995
 
10/12

Schiedecker Conference Notes
   1996
 
9/8

Students First! (SF): Accelerated Implementation Communication
   1997
 
24/10

SF: Accelerated Implementation Plans
   1998
 
23/5

SF: Award Nominations
   1999
 
24/8

SF: Center Internship
   1998
 
14/3-4

SF: Center Job Description: Part I-II
   1998
 
21/5, 23/1

SF: Final Report
   1996
 
18/4-6

SF: Final Report Part 1-3
   undated
 
9/10

SF: Framework for Launching Accelerated Projects
   1997
 
9/12

SF: Guiding Principles for Implementation
   1997
 
8/2

SF: Implementation Coordinating
   1996
 
9/2, 9/13

SF: Implementation Coordinators Meeting
   1997
 
8/18

SF: Implementation Coordinators Meeting Orientation
   1997
 
14/10

SF: Implementation Coordinators Reports
   1997
 
8/15

SF: Implementation Coordinators Roles and Responsibilities
   1997
 
8/14

SF: Implementation Coordinators Selection Process
   1997
 
8/3

SF: Implementation Planning and Redesign Teams Meeting
   1996
 
22/2,23/2

SF: Implementation Planning Report
   1996
 
7/11

SF: Implementation Planning Team
   1996
 
9/9

SF: Implementation Roles Proposed (never implemented)
   1997
 
8/13

SF: Implementation Team Launchings
   1997
 
14/11

SF: Implementation Teams Membership Rosters
   1996-1998
 
9/11

SF: Initial Planning Meeting
   1997
 
7/9

SF: In-service
   1996
 
23/3

SF: In-service Planning Resource Notebook
   1996
 
7/10

SF: In-service Surveys
   1996
 
9/4

SF: Meeting: Team Conveners and Facilitator
   1997
 
9/14

SF: Modular Design Implementation Coordinator Space
   1997
 
22/4

SF: Orientation Notebook
   1996
 
8/16

SF: Oversight
   1997
 
9/7

SF: Pilot Project Report
   1997
 
13/5, 13/7

SF: Project Management Meeting Notes
   1997-1998
 
8/6

SF: Project Management Meetings With Student Services Directors
   1996
 
9/5

SF: Project Managers: IC's Team Leaders
   1997
 
8/5

SF: Redesign and Implementation Proposal Meeting
   1996
 
13/2

SF: Redesign
   1996
 
23/4

SF: Redesign Team Report
   1996
 
24/2

SF: Retreat Planning
   1998
 
14/8

SF: Staff Transitions Model
   1998-1999
 
24/9

SF: Strategic Conversation
   1998
 
21/1

SF: Team Report
   1996
 
14/6

SF: Training
   1994-1995, 1997-1998
 
24/11

SF: Union Representative Briefing
   1998
 
20/3-5

SF: Vision, Ground Rules, Meeting Efficiency, College Redesign Vision
   1996
 
22/7

Shared Decision-making: Recommendation to President
   1991
 
15/3

Shared Decision-making: Facilitator
   undated
 
24/1

Source Book: Proposed PR of Services to Student
   1996
 
15/14

Source Book: Future Vitality of Student Development Services
   1989
 
15/13

Source Book: Student Success Systems Mode
   undated
 
15/12

Source Book: Toward Mastering Leadership Issues and Challenges
   1990
 
12/9

Staff Replacement Costs
   1997
 
15/4

Staff Survey Assessment
   1995
 
7/2

Start Up
   1996
 
15/6

Student Services, Financial Aid, Counseling Surveys
   1995
 
6/10

Student Story: Board
   1996
 
21/3

Student Survey
   1996
 
7/3

Team Notebook Originals
   1996
 
11/2

Technology Assessment
   1994
 
15/11

Technology: Organizational Assessment: Phase I: Diagnostic Final
   1995
 
6/6

Training
   1995
 
11/3

UC Santa Cruz
   1995
 
11/7

Union Information Meeting
   1997
 
12/6

Union/Employee Group Surveys
   1996
 
24/12

Videos: Separation Sheet
   1996, 1998
 
12/4

Work Distribution Survey
   1994-1995