Oregon State University Libraries
University Archives
121 The Valley Library
Oregon State University
Corvallis, OR 97331-4501
Phone: 541-737-2165
Email: archives@oregonstate.edu
Web: http://osulibrary.oregonstate.edu/archives



Guide to the University Housing and Dining Services Records, 1930-2005


RG 145





Finding aid prepared by Karl McCreary.

Finding aid encoded by Karl McCreary., 2005
Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.


Overview of the Collection

 
Repository Name:
 

Oregon State University Libraries
University Archives

121 The Valley Library
Oregon State University
Corvallis, OR 97331-4501
Phone: 541-737-2165
Email: archives@oregonstate.edu
Web: http://osulibrary.oregonstate.edu/archives

 
Collection Number:
 

RG 145

 
Creator:
 

Oregon State University. University Housing and Dining Services.

 
Title:
 

University Housing and Dining Services Records

 
Dates:
 

1930-2005 (inclusive)
1959-1975 (bulk)

 
Quantity:
 

4.1 cubic feet
6 boxes, including 1 oversize box
4 microfilm reels

 
Languages:
 

Materials in English. 

 
Summary:
 

The records of University Housing and Dining Services document the administration of campus housing residence halls and dormitories. In addition to the management of housing, these records also depict student life and culture on campus.

 

Historical Note

University Housing and Dining Services oversees the facilities, services, and programs to provide housing and dining services for residential students and other OSU community members. It was formed in 1973 by the merger of the Housing Department and the Residence Programs Office.

Student housing on campus first became available with the opening of Alpha Hall for women in 1889. Two years later, a second dormitory, Cauthorn Hall, was built to provide housing for both sexes. In total, the two dormitories accomodated 120 men and 50 women. Early administration of campus housing was managed by individual faculty members rather than a single centralized office. These faculty included John Horner, Margaret Snell, and Mark Dow McCallister. Admission into campus housing for men required membership in the dormitory's "club", which involved a separate fee as well as proof of the avoidance of tobacco and "profane language." For women, application for dormitory residence was coordinated through the Registrar's Office.

In 1922, in a move to centralize administration of the residence halls, the university created the Department of Dormitories. In addition to room reservation and the general management of student housing, the department was responsible for food service on campus both in the dorms and the Memorial Union. The new department worked closely with the Offices of the Dean of Women and Men in managing social activities and decorum in the dormitories. The role of the Deans in regulating student life in campus housing also extended to student governance through periodic and regular meetings with residence hall councils and presidents. Another new player in the housing mix to emerge in this period was the Student Housing Committee, which was entrusted with the task of reviewing, revising, and approving "suitable" housing for students outside the grounds of the university.

The onset of World War II posed serious challenges to the university with regard to an increased demand for housing. In accomodating an influx of students engaged in specialized military training on campus, the university moved female students from Waldo and Snell (now Ballard Extension) Halls off campus to fraternity houses closed during the war and temporary housing near downtown Corvallis. This transfer also spurred the development of several cooperative houses for women under the management of Co-Resident Women Inc. Record student enrollments after the war, owing largely to veterans returning to attend college on the GI bill, further exacerbated the effects of the housing shortage. OSU responded to this crisis by bringing to campus a number of pre-fabricated buildings erected at military bases and arranged for temporary student housing to be offered at Camp Adair, 10 miles north of Corvallis.

The steady growth in student enrollment after the war prompted the university to construct nine new residence halls during a two decade period (1947-1967). Changing cultural expectations of university life in this era also compelled the university to re-examine some of it's longstanding housing policies. This re-evaluation resulted in the introduction of coeducational housing in 1967 and the elimination three years later of rules requiring sophomores and juniors to reside in campus housing, cooperatives, or fraternities.

Administratively, the management of campus housing was re-organized by the university in 1963. Functions overseen by the Director of Dormitories were divided up among two new offices: the Department of Housing and the Residence Programs Office. In 1973, these two new departments were consolidated under the management of a single office, the Department of University Housing and Dining Services.

Campus Buildings Constructed for Use as Residence Halls and Dormitories
1889
Alpha Hall
1892
Cauthorn Hall (now Fairbanks Hall)
1907
Waldo Hall
1928
Weatherford Hall
1947
Sackett Hall
1957
Cauthorn Hall
1957
Poling Hall
1958
Snell Hall
1959
Hawley Hall
1960
West Hall
1961
Buxton Hall
1962
McNary Hall
1963
Callahan Hall
1966
Finley Hall
1972
Bloss Hall
2002
Halsell Hall

Content Description

The University Housing and Dining Services Records document the administration of campus housing at Oregon State University for 1930-2005, with the bulk of records representing the 1960s and 1970s. The records reflect major issues in housing policies including co-educational housing, campus security, alcohol use, and self-governance by residents.

Arrangement

Organized into ten series: I. Correspondence; II. Staff Meeting Minutes; III. University Housing Committee; IV. Reports and Studies; V. Residence Hall Files; VI. Policy and Procedure Statements; VII. Newspaper Clippings; VIII. Publications; IX. Hawthorne Manor; and X. General Subject Files.

Administrative Information

Acquisition Information 

Transferred from University Housing and Dining Services in several accessions from 1968 through 2005.

Future Additions 

Additions to the collection are expected.

Use of the Collection

Restrictions on Access 

Collection is open for research. Access to some materials in Series X prior to the year 2044 requires approval by the University Archivist.

Preferred Citation 

University Housing and Dining Services Records (RG 145), Oregon State University Archives, Corvallis, Oregon.

Related Information

Related Materials 

Documentation pertaining to campus housing is also represented elsewhere in the holdings of the OSU Archives. Institutional records reflecting policy development, financing, and administration of residence halls can be found in the following record groups: the President's Office (RG 13), Finance and Administration (RG 131), Business Affairs Office (RG 17), Dean of Men (RG 134), Dean of Women (RG 57), Student Affairs (RG 102), and Associated Students of OSU (RG 11). Student life in residence halls is documented in the Poling Poling Hall Club (RG 36) and Cauthorn Club (RG 101) records. Architectural drawings and other materials relating to the construction and renovation of residence halls and dormitories can be found in the Facilities Services Records (RG 193). Archives' collections also include materials from housing cooperatives Azalea House, Co-Ed Cottage, and Co-Resident Women Inc. (RG 77).

Images of residence halls, cooperatives, and other types of student housing can be found in several photographic collections, including: Harriet's Collection, the Buildings Photograph Collection (P 16), Beaver Yearbook (P 3), Office of University Publications (P 94), Alumni Association (P 17), and Gwil Evans (P 82).

Subjects

Hawthorne Manor (Oregon State University)
Oregon State College--Student housing.
Oregon State University. Dean of Men.
Oregon State University. Dean of Women.
Oregon State University. University Housing and Dining Services.
Oregon State University. University Housing Committee.
Oregon State University--Student housing.
Clubs--Oregon--Corvallis.
College environment--Oregon--Corvallis.
College students--Oregon--Corvallis.
Housing, Cooperative--Oregon--Corvallis.
Men--Oregon--Corvallis--Societies and clubs.
Student activities--Oregon--Corvallis.
Student government--Oregon--Corvallis.
Student housing--Oregon--Corvallis.
Students--Crimes against--Oregon--Corvallis.
Students--Oregon--Corvallis--Social life and customs.
Women--Oregon--Corvallis--Societies and clubs.
Other Creators :
Oregon State University. Dept. of Housing.
Oregon State University. Residence Programs.

Detailed Description of the Collection

 

Series I:  Correspondence, 1963-2005

Primarily consisting of correspondence, Series I documents the general administration of campus residence halls and dormitories. Among the topics covered in these records include: co-educational housing implementation, resident assistant and head advisor staffing, policy and procedure development, campus security, special event planning, social and educational programs, residence hall judicial board, and summer session planning. This series also includes newspaper clippings, reports, staff directories, and surveys.
 
 
Container(s)
Description
 
box
1


Black Student Union/Students for a Democratic Society, 1969
 
5

Campus Parking, 1973
 
1

Co-Educational Housing, 1967-1975
 
2 folders
 


Conferences/Workshops, 1977-1979
 


Residence Hall Presidents Conference , 1971-1972
 
5

Counseling Center, 1972-1973
 
3

Dean of Students Office, 1970-1973
   
Educational Programs, 1970-1975
 
1

Drug Use, 1970
 


General, 1971-1975
 


Television and Radio Programming, 1971-1975
 


General , 1970-2004
 
3 folders
 


Head Residents/Hall Presidents , 1971-1975
 


Interfraternity and Panhellenic Councils , 1974-1975
 


Oregon State System of Higher Education, 1963-1972
 


Other University/College Residence Programs, 1973-1974
   
Personnel, 1970-1975
 


Desk and Secretarial Staff, 1973-1975
 


General, 1970-1973
 


Residence Program Staff and Hall Officer Employee Lists, 1971-1975
 


Policy and Procedure Development , 1971-1975
 


Policy Review and Orientation Board , 1971-1973
 


Professional Association Conferences/Workshops, 1972-1973
 


Residence Hall Judicial Boards, 1967-1973
 


Resident Assistants , 1970-1976
 
4 folders
 


Room Reservation Department, 1971-1975
 
3

Security, 1972-1974
 
1

Social Programs and Activities , 1971-1973
 


Special Events, 1971-1975
 


Beaver Open House, 1975
 


Dad's and Mom's Weekends, 1972
 


New Student Week, 1971-1975
 


Steven Norton Memorial Library/Study Halls , 1971-1973
 


Summer Session , 1971-1975
 


Surveys, 1971-2005
 


Telephone Services, 1972-1975
 


Tutorial Program, 1968-1975
 


University Archives, 1970-1973
 
2

Visitation Policy Reviews and Changes, 1966-1975
 
2 folders
 


Wyckoff Memorial Committee, 1972

 

Series II:  Staff Meeting Minutes, 1961-1998

Series II is made up of materials from various departmental and residence hall council staff meetings and consists of meeting minutes, reports, and correspondence.
 
 
Container(s)
Description
 
box
2


All-Department Meetings, 1992-1998
 
2 folders
 


Central Office Staff Meetings, 1973-1992
 
3 folders
 


Department Leadership Team Meetings, 1992-1994
 
2 folders
 


Desk Clerk Meetings, 1991-1992
 


Head Resident Staff Meetings, 1971-1975
 


Housing Programs Staff Meetings, 1971-1973
 


Project Coordinating Group Meetings , 1996-1997
 


Residence Hall Council Meeting Minutes, 1970-1975
 


Unit Leader Meetings, 1994-1997
 
4 folders

 

Series III:  University Housing Committee, 1971-1997

Series III consists of records generated by the University Housing Committee and is made up of correspondence, meeting minutes and agendas, membership rosters, and statistical reports.
 
 
Container(s)
Description
 
box
2


General, 1971-1980
 
2 folders
 
3

General, 1981-1997
 
6 folders

 

Series IV:  Reports and Studies, 1930-2003

In addition to annual and biennial reports, Series IV contains survey summary reports, demographic statistical profiles, residence hall room occupancy reports, and studies concerning visitation policies.
 
 
Container(s)
Description
 
box
3


Annual Reports, 1971/72-2002/03
 
3 folders
 


Biennial Reports, 1928/30-1968/70
 


The Case for Educational Inventiveness: An Address to the Association of College and University Housing Officers, 1972
 
Conference Paper
 
5

A Comparative Summary of Board Costs Between OSU and other Colleges/Universities, 1974
 
3

Contacts with Students Considering a Withdrawal, 1973
 


Demographic Statistical Profile Reports, 1971-1974
 
5

Demographic Statistical Profile Reports, 1973-1974
 
3

Dorm Transfers Summary Report, 1972
 


The Effects of Social Visitation on Academic Achievement of Residence Hall Students, 1970
 
Residence Programs Office Staff Papers series
 


Percent of Student Population Occupying Various Types of Housing: 1963/64-1970/71 , 1970
 


Program for Quad Residence Halls, 1972
 
5

Projected Income from Proposed 1974/75 Rates, 1974
 
3

Proposed Experimental Program for Implementing and Evaluating a Central Administrative Hall in the McNary Complex, 1972
 


Proposed Residence Hall Program Design and Structure, 1963
 


A Re-Allocation of Responsibility for Residence Hall Control, 1972
 
Residence Programs Office Staff Papers series
 


Remarks by Chancellor Roy E. Lieuallen on Responsibility and Accountability in American Higher Education, 1970
 
Residence Programs Office Staff Papers series
 


Report to OSU from the Ad Hoc Committtee on General Education, 1972
 


Requests for Exception to Housing Regulations-Summary Reports, 1971
 


Residence Hall Facilities Survey, 1972
 


Residence Hall Room Reservation/Occupancy Reports, 1971-1973
 


Residential Life Needs Assessment Pilot Project, 1994
 


Security Violations Report, 1973
 


Seventeen Areas of Concern, 1972
 
Ad Hoc Committee on Student Housing report
 


Student Analysis of Housing Department from a Business Management Perspective, 1972
 


Survey Summary Reports, 1966-1975
 
5

Survey Summary Reports, 1975
 
3

Why Not Residence Halls, 1972
 
Association of College and University Housing Officers (ACUHO) conference paper

 

Series V:  Residence Hall Files, 1945-1975

The residence hall files in Series V reflect student governance of residence halls and dormitories. Consisting of annual reports, constitutions, correspondence, flyers, hall council meeting minutes and agendas, newspaper clippings, policy statements, and quarterly activity reports, this series contains records on both paper and microfilm.
 
 
Container(s)
Description
 
box
3


Bloss Hall, 1971-1974
 


Buxton Hall, 1971-1974
 


Callahan Hall, 1969-1975
 


Cauthorn Hall, 1971-1974
 


Finley Hall, 1969-1975
 


Hawley Hall, 1971-1973
 


McNary Hall, 1970-1975
 


Poling Hall, 1971-1974
 


Sackett Hall, 1966-1973
 


Snell Hall, 1971-1974
   
Weatherford Hall, 1945-1975
 
4

General, 1968-1975
 
reel
3


Weatherford Hall Council Minutes, 1959-1965
 
4

Hawley Club Minutes, 1945-1950
 
Club for residents of the fourth floor of Weatherford Hall
 
box
4


West Hall, 1970-1975
 


Wilson Hall, 1970-1975

 

Series VI:  Policy and Procedure Statements, 1961-1975

Series VI consists of policy and procedure statements covering guidelines and regulations of various activities in the residence halls such as alcohol use/purchase, bicycle security, fire drill/emergency evacuation, flammable materials, political activity and campaign flyer distribution.
 
 
Container(s)
Description
 
box
4


Alcohol Use and Purchase Policies , undated
 


Bicycle Security Policy , 1972
 


Discipline and Judicial Process Guidelines, undated
 


Emergency Procedures, 1974
 


Establishment of Individual Priority and Reservation of Residence Hall Rooms, 1971
 


Fire Drill/Emergency Evacuation, 1974
 


Married Student Housing Policy, 1961-1965
 


Occupancy Policy, 1973
 


Open Flame and Flammable Materials Policy, 1971
 


Peavy Arboretum Lodge Use, undated
 


Political Activity and Campaign Flyer Distribution Guidelines, 1970-1975
 


Residence Hall Opening Day Procedures, undated
 


Residence Hall Roof Antennae, 1973
 


Room Assignment Guidelines, 1972
 


Transferring to Another Room, undated
 


Use of Guest Meal Passes, 1971
 


Vacation and Quarterly Opening/Closing Procedures, 1971-1975

 
 
box
4



Series VII:  Newspaper Clippings, 1972-1975

The newspaper clippings in Series VII document housing policy changes, administrative re-organization, news items about resident assistants, residence hall construction, and campus reaction to the Nancy Wyckoff murder. The articles are clipped primarily from the Barometer, Corvallis Gazette-Times, and Oregonian.

 

Series VIII:  Publications, 1965-2004

The publications in Series VIII include brochures, contract forms, flyers, food service menus, handbooks, and newsletters. In addition to general information about residence hall and cooperative student housing, this series contains student generated media that highlights residence hall life and culture.
 
 
Container(s)
Description
   
Brochures, 1972-2004
 
box
4


Conference Guest Housing and Dining Guides, 2001
 


Conference Reservation and Sponsor's Guides, 2000-2002
 


Cooperative Living Information, 1965-1994
 


General Information, 1981-2004
 


Married Student and Family Housing, 1972-2000
 


Cauthorn Hall Yearbook, 2002
 


Flyers for Various Lectures, Presentations, Services, undated
 


Food Service Menus, 1974-1975
 


Handbook/Planners, 2000-2001
 


Housing Contract Forms, 1973-1991
   
Newsletters, 1971-2004
 


Campus Living, 1995-1998
 


The Cooperative, 1994-1997
 


For Your Information (FYI), 1973
 
5

GDI, 1971
 
Residence Hall Council
 
4

Housing Programs/Department Newsletter, 1971-1972
 
6

Living and Learning, 2004
 
apx 16x20 in.
 
4

Linchpin, 1972-1974
 
6

The OSU Reporter, 1974-1975
 
apx 16x20 in.
 
4

Potpourri, 1972
 


The Resident, 1974-1994
 
6

The Resident, 1971-1973
 
apx 16x20 in.
 


Student Housing, 1971-1973
 
apx 16x20 in.
 
4

The Perils of Pauline in Apartmentland: Leasing and Living Off-Campus , ca. 1975
 
6

Posters, 1972-1975
 
apx 16x20 in.
 
4

Residence Hall Handbooks, 1966/67-2004/05
 
4 folders
 


Residence Hall Information and Contracts, 1993-2000
   
Student Residence Hall Newspapers, 1971-1975
 


Bloss Hall, 1972-1974
 


Callahan Hall, undated
 


Callahan and McNary Halls, 1971
 


Finley Hall, 1972
 


McNary Hall, 1974
 


Poling Hall, undated
 


Sackett Hall, 1972-1975
 


Weatherford Hall, 1971-1975
 


West Hall, 1972-1973

 

Series IX:  Hawthorne Manor, 1948-1972

Series IX relates to the administration of Hawthorne Manor and includes constitutions/bylaws, financial reports and ledgers, meeting minutes, newsletters, and tax records. Established as a men's housing cooperative in 1948, Hawthorne Manor occupied three different locations near campus before its closure in 1967.
 
 
Container(s)
Description
 
box
5


Articles of Incorporation/Lease, 1949-1962
 
4

Constitutions/Bylaws, 1951-1966
 


Financial Reports and Ledgers, 1948-1966
 


General, 1951-1972
 
2 folders
 


Housing Meeting Minutes, 1956-1967
 
2 folders
 


Newsletters, 1962-1964
 


Tax Records, 1950-1969
 
5

Tax Records, 1950-1967

 

Series X:  General Subject Files, 1950-1971

The general subject files in Series X document residence hall administration by student organizations (residence hall clubs and the Interdormitory Council) and university offices (Deans of Men and Women, University Housing Committee). Consisting of microfilmed records which include biennial reports, constitutions/bylaws, correspondence, handbooks, meeting minutes, newspaper clippings, publications, and statistical reports, this series covers administrative matters such as budgetary analysis, policy and procedure development, food service management, property leasing, and campus safety.
 
 
Container(s)
Description
 
reel
1
folder
1

Advisors, 1963-1965
 
2
Art Collection, 1964
 
3
Biennial Reports, 1964
 
4
Callahan Hall, 1965
 
5
Cauthorn Hall, 1959-1964
 
6
Dedications-Callahan, McNary, Wilson Halls, 1964-1965
 
7
Disciplinary Actions, 1963-1964
 
8
Hall Director Lists, 1959-1965
 
9
Dorm Planning, 1963-1965
 
10
Educational Program, 1963-1964
 
11
Fire Drill Procedures, 1961-1965
 
12
Food Service-Comments and Complaints, 1964-1966
 
13
Freshman Club Minutes, 1960
 
14
Graduate Assistants, 1961-1965
 
15
Hawley Hall, 1962-1965
 
16
Housing Committee, 1962-1966
 
17
Housing Coordinator, 1964
 
18
Housing Department Staff Meetings, 1959-1965
 
19
McNary Hall, 1963-1964
 
20
Dean Robert Chick, 1963-1965
 
21
Alice F. Dalbey, 1964
 
Assistant Dean of Women
 
22
Tom Murphy, 1964-1965
 
Assistant Dean of Students
 
23
Mens Hall Residence Council, 1956-1965
 
24
Miscellaneous Correspondence, 1960-1964
 
25
New Student Program Committee, 1964
 
26
Off-campus Housing Cost Comparisions, 1961-1964
 
27
Physical Plant, 1963-1964
 
28
Poling Hall, 1958-1965
 
29
Dean Popovich, 1961-1963
 
30
Riots and Disturbances, 1963-1965
 
31
Women's Building Disturbance, 1963
 

Sackett Hall Problems, 1963
 

Rush Information, 1964-1965
 

Interfraternity Council, 1956-1961
 
32
Sackett Hall, 1950-1965
 
33
Sackett Hall, 1964-1965
 
34
Social Rules, 1964-1965
 
35
Snell Hall, 1965
 

Enrollment Figures in Dorms, 1955-1963
 
36
Student Conduct Committee, 1958-1962
 
37
Student Employment, 1964-1965
 
38
Student Loan Policies and Application Information, 1961-1962
 
39
Summer School, 1961-1965
 
40
Residence Hall Survey Summary, 1964
 
41
Waldo Hall Council, 1963-1965
 
42
Weatherford Hall Council, 1963-1965
 
44
Wilson Hall Residence Council, 1964-1965
 
45
Interhall Council , 1962-1966
 

Men's Residence Hall Council, 1963-1964
 
2 1
Married Student and Singles Housing, 1968-1969
 
2
Standards for Institutionally Owned Housing, 1968
 
3
Student Telephone Long Distance Identification Log Book, 1968-1969
 
4
Fee and Policy Memoranda, 1968-1969
 
5
Residence Hall Manual, 1969
 
6
List of Rates, Rules, and Policies, 1968-1970
 

Residence Hall Employee Job Description, 1968-1970
 

Food Service Cost Analysis, 1968-1970
 

Summer Desk Clerk List, 1968
 
7
Business Manager Policies and Plans, 1968-1969
 

Student Conduct Committee, 1968-1969
 

Housing Department Personnel Issues, 1968-1969
 
8
OSU Lease Agreements, 1965-1968
 
9
Corvallis Chamber of Commerce, 1968-1969
 
10
Civil Defense Activities, 1967-1969
 
11
Dean of Administration, 1968
 
12
Dean of Men-Dad's Weekend, 1969
 
13
Dean of Students, 1968-1969
 
14
Dean of Women, 1968-1969
 
15
Sanitation Reports for Food Services and Residence Halls, 1969
 
16
Police Report, 1968
 
17
Housing Committee Actions, 1968-1969
 
18
Thomas F. Adams , 1959-1971
 
Director of Housing
 
19
John Jackson, 1968-1969
 
Plant Supervisor for housing
 
20
Corvallis Chamber of Commerce, 1967
 
21
Residence Hall Announcements, Newsletter, and Bulletin, 1968-1969
 
2 22
Student Housing Committee, 1968-1969