Executive Assistant to the President (Linda Simmons) Records, 1991-2000

Overview of the Collection

Creator
Simmons, Linda
Title
Executive Assistant to the President (Linda Simmons) Records
Dates
1991-2000 (inclusive)
Quantity
9.6 cubic feet  :  24 document boxes of paper records and ephemera, 1 file of photographs & negatives, and 3 videocassettes.
Collection Number
A-047
Summary
Administrative Records from Linda Simmons, Executive Assistant to the President from 1994-2002.
Repository
Lane Community College Archives
4000 East 30th Avenue
Eugene, OR
97405
Telephone: 5414635466
archives@lanecc.edu
Access Restrictions

Collection is open for research.

Languages
English.
Sponsor
Funding for preparing this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission. Funding for encoding the finding aid was awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

Content DescriptionReturn to Top

The collection is divided into two sections: records that document the $42.8 million general obligation bond planning and construction project approved by voters in 1995 and records for the restructuring of Lane Community College's organizational structure with the Process Redesign Project. Detailed descriptions are provided at the series level.

The Bond Measure collection has information on meetings and committees, financial information, presentations, public relations, newspaper articles, results from public surveys, the Master Plan for Construction Bonds (1994), The Nelson Report (1995), and the Transcript of Proceedings for Bond Sales (1995).

The Process Redesign collection has information on meetings and committees (Process Evaluation & Selection Team (PEST), Students First! Redesign Team, Leadership Team), financial information, presentations, public relations and newspaper articles, results from public surveys, reports, and information from other colleges.

Use of the CollectionReturn to Top

Restrictions on Use

There are no use restrictions.

Preferred Citation

Executive Assistant to the President (Linda Simmons) Records, 1991-2000 (A-047), Lane Community College Archives, Eugene, Oregon

Administrative InformationReturn to Top

Arrangement

The collection is divided into two series.

A. Bond Records, 1993-2000

B. Process Redesign, 1991-1999

Acquisition Information

Administrative transfer from the President's Office in 2003.

Processing Note

These records were processed by archivist Tiah Edmunson-Morton in 2005 following the guidelines for minimal processing. The records are stored in boxes in the order they were received by the Archives. This arrangement is reflected in the box and folder listing in the description section. The collection was intellectually rearranged into two series and this arrangement is reflected in the series and folder descriptions which are in alphabetical order.

Separated Materials

Separated from Box 24/Folder 12: three videotapes.

Separated from Box 8: 4 proof sheets, 13 color photographs, 24 black & white photographs, 24 black & white negatives.

Detailed Description of the CollectionReturn to Top

The following section contains a detailed listing of the materials in the collection.

The records are listed in the description column alphabetically within the appropriate series. However, they are physically stored in the boxes in the order they were sent to the Archives with minimal rearrangement or processing. The physical arrangement is reflected in the Box/Folder column in the following series lists.

Series A:  Bond Records, 1993-2000Return to Top

Voters approved a $42.8 million general obligation bond for Lane Community College in 1995. This gave the college money to build and remodel facilities for job preparation, employee training, and other instructional programs; to address health and safety issues; and to increase community access. Thanks to interest earnings and additional sources, funds were leveraged to $62 million. Additionally, work by college trades people saved the college about a half-million dollars. Building began off-campus in 1995, with the construction of a new learning center in Cottage Grove; this was followed by an addition to the Florence learning center, and, over the next four years, the construction of eight Community Learning Centers at district high schools. Work began on main campus in 1999.

Building and remodeling sponsored by the bond include Workforce Training Building, Welding Technology Building, Addition to Campus Services Building, Parking Lot Improvements, Child Care Center, Math-Science Addition, LTD Bus Station, Sewage Lagoon Upgrade, Student Services Building, Central Plant Upgrade, Health Tech., P.A.-P.E. ramp, Addition to Performing Arts, Center Building remodel, Library remodel, and temporary space for Archives have all been completed.

Collection is open for research.

Container(s) Description Dates
Box-Folder
2/6
Advocates/Bond Election
1995
3/3
Arbitrage Rebate Calculation Report
1998
1/8
Board Meetings
1994-1995
1/6
Bond: Advocate Meeting
1994
2/12
Bond: Ballot Questions
1995
5/5
Bond Committee: Miscellaneous
1995
3/5
Bond: Election Law Query
1993
3/7
Bond: Expenditures
1997-2000
5/8
Bond: Groundbreaking/Dedications: General
1996-1996, 1999
5/9
Bond: May 1995: Communication, Staff
1995
5/7
Bond: May 1995: Endorsements
1995
5/4
Bond: May 1995: Media Coverage
1995
3/4
Bond Measure: Miscellaneous Finance
1995
1/2
Bond: Outreach Mailing
1994
4/2
Bond: Presentations
1994-1995
2/7
Bond: Project Needs
1995
3/10
Bond: Project Orientation For Board Members June
1999
2/10
Bond: Public Relations
1995
4/1
Bond: Publicity
1995
5/6
Bond: Publicity Fliers
1995
3/8
Bond: Publicity Miscellaneous
1995
3/1
Bond: Purchase Agreement
1995
2/4
Bond: Sales Closing
1995
2/3
Bond: Speaker’s Bureau
1995
2/11
Bond: Campaign Timetable
1995
1/4
Bond: Work Session
1994
4/3
Bonds and Ballots: Presentation
1995
2/5
Election Filing
1995
2/9
External Relations
1995
4/4
General Obligation Bonds Pricing Book
1995
2/2
Internal Committee
1995
4/5
Master Plan for Construction Bonds
1994
3/2
Nelson Report
1995
4/6
Nelson Report: Full Study
1995
3/9
Nelson Report: Miscellaneous
1995
5/2
Newspapers: The Daily
1995
5/1
Newspapers: The Register Guard
1995
5/3
Newspapers: The Torch
1995
1/3
Presentation To Lane Community College
1994
2/1
Public Survey
1995
1/1
Seattle Northwest
1994
3/6
Selling General Obligation Bonds
1995
1/7
Special Bond Meeting
1994
1/5
Staff Meetings: Bonds
1994
4/7
Transcript of Proceedings: Bond Sales: Part I
1995
4/8
Transcript of Proceedings: Bond Sales: Part II
1995
2/8
VIP Lunch: Bond Election
1995
3/11
Win At The Polls, A Finance Campaign Planner
undated

Series B:  Process Redesign, 1991-1999Return to Top

When the administrators at Lane Community College decided to implement Process Redesign in the mid-1990s, they felt that Lane needed to undergo a major change in the way it operated. The College faced increasing demands for its services, at the same time that resources were declining.

The Process Redesign project intended to improve and enhance the teaching/learning environment; to improve the quality, effectiveness, and scope of services to students and other customers of the college; to improve the efficiency of college processes; and to relieve the workload stress on employees. It was an innovative, holistic approach to recreating organizational structures. The project focused on six key process areas: facilities/support, grants/contracts, personnel/payroll, planning/budget/financial transactions, procurement, and services to students.

Through a series of committees and groups, the staff reinvented the way the college operated, making the organization more cost effective, efficient, and student-oriented. The project collected and analyzed student and staff input to devise a way to divide Lane into four groups: Instructional Services Group, College Operations Groups, Executive Services Group and Student/Learner Services Group.

The first phase of Process Redesign focused on administrative services to students, and became known as Students First! The focus of this project was to achieve significant change and improve performance in meeting the service needs of students, such as enrollment services, student records, student financial services, and financial aid. The initial planning timeline was from March 25 to July 26 1996; the project was launched for students' use in 1998. Students First! was renamed Enrollment Services in 2004.

Collection is open for research.

Container(s) Description Dates
Box-Folder
21/2
AD Hoc Mission Resolution Subgroup
1996
12/5
Article: Inside Track to the Future
1996
10/14
Assessment and Measurement
1995
11/4
Benchmark Study
1994
20/1-2
Benchmarking Table of Contents
1996
6/8
Board Meeting Materials
1996
8/1
Board Meeting Materials
1996
7/1
Board Meeting Minutes
1996
6/9
Board
1996
9/1
Board Report
1997
6/7
Board Work Session
1996
13/8
Budget
1998
10/4
Business Services Orientation
undated
15/5
Campus Success Survey
1995
12/7
Career and Employee Services: Planning Team Accomplishments
1999
14/1
Catalog Revisions
1998
10/7
Charge Management Consultants
1997
15/8
College Finance Grand Total: Accounting/Funded Projects: College Finance
1995
7/4
Communication and High Performance Teams
1996
15/7
Computer Services: Instructional Service Council: Grants Administration Surveys
1995
10/5
Consultants
1995-1996
10/6
Consultants Resume
1995
10/15
Coopers andLybrand Consulting
1995
12/2
Director of Counseling
1997
8/7
Employee Representative Meeting
1996
12/10
Employee Satisfaction
1996-1997
8/8
Employees Representative Information Meeting
1996
11/6
Employment Security Policy
1998
6/5
Executive Awareness Session
1995
8/4
Executive Leadership Team
1996
14/2
Facilities
1998
21/4
Final Report on Student Enrollment
1991-1992
9/3
Future Work Roles Pre Summit
1997
14/9
General Project Reports
1998
8/11
HO, HO, HO, HO
undated
22/5
How to Conduct a Workshop
1996
8/17
Impact Coordinator: Nominations and List
1997
10/16
Impact of Project Apollo: Maricopa Community College
1995
9/17
Information Dissemination System: Phase 1 Goals & Management
1996
7/8
In-service
1996
11/5
Inventory of Communication
1997
8/9-10
Joint Meetings: Student Services Directors & Students First Team Members
1996
7/7
KPMG Consulting: Implementation Workplan
1996
9/6
KPMG Consulting: Review
1997-1998
10/10
Lane State Viewpoints Concerns
1995-1996
14/5
Lane's History
1997-1998
24/3
Leadership Development Meeting: Mary Spilde
1998
10/1
Leadership Team: Department Presentation Speechnotes
1996
18/1, 19/1-3, 22/3
Leadership Team: Meeting Book 1-2
1995-1997
19/4-5
Leadership Team: Source Book
1995-1996
9/15-16
Leadership Team: Tab 1-2
1996, undated
14/7
League for Innovation
1998
22/1
Making Successful Change within an Organization
1996
16-17, 18/2-3
Meeting Books (MB) 1-24
1995-1997
8/12
Meeting Originals: Joint Meetings of Student Services Division & Students First Teams
1997
10/11
Meeting: Phyllis Geyer: Counseling Department
1997
10/13
Organizational Illustrations
undated
12/3
Original Data: Employee Satisfaction
1996
24/13
Photographs: Separation Sheet
undated
18/7
Planning Team Report
1996
6/4
President Briefing
1995
20/6
Process Evaluation and Selection Team
1996
6/3
Process Evaluation and Selection Team: Data Collection
1995
22/6
Process Mapping
1996
11/1
Process Mapping Techniques
undated
6/1
Process Redesign (PR): Analysis Team
1995
15/2
PR: Campus Communication
1995
10/8
PR: Consultants
1995
12/1
PR: Leadership Team: Visitor's Guidelines
1995
7/12
PR: Manager Meetings
1996
13/3
PR: Miscellaneous
1995
23/6
PR: Phase 1 Evaluation and Selection: Coopers and Lybrands: Information Technology Organization
1995
23/7
PR: Phase 1 Process Evaluation and Selection Team
1995
15/10
PR: Project
1995
13/6
PR: Project Management Meeting Notes
1997
15/1
PR: Project Specialist
1998
6/2
Process Selection Team
1995-1996
10/2
Project 1 Services to Students
1996
10/3
Project 1B Administrative Services to Students
undated
13/4
Project Management Meeting
1996
24/4-7
Project Managers and Team Leaders Meeting
1998
15/9
Purchasing Services: Personnel Surveys
1995
13/1
Rationale and Overview
1996
12/11
Rationale and Overview: Newspaper
1996
12/8
Redesign Space Agreement
1996
7/6
Redesign Student First Team
1996
7/5
Redesign Team Meeting Materials
1996
10/9
Request for Proposals: Background
1995
10/12
Schiedecker Conference Notes
1996
9/8
Students First! (SF): Accelerated Implementation Communication
1997
24/10
SF: Accelerated Implementation Plans
1998
23/5
SF: Award Nominations
1999
24/8
SF: Center Internship
1998
14/3-4
SF: Center Job Description: Part I-II
1998
21/5, 23/1
SF: Final Report
1996
18/4-6
SF: Final Report Part 1-3
undated
9/10
SF: Framework for Launching Accelerated Projects
1997
9/12
SF: Guiding Principles for Implementation
1997
8/2
SF: Implementation Coordinating
1996
9/2, 9/13
SF: Implementation Coordinators Meeting
1997
8/18
SF: Implementation Coordinators Meeting Orientation
1997
14/10
SF: Implementation Coordinators Reports
1997
8/15
SF: Implementation Coordinators Roles and Responsibilities
1997
8/14
SF: Implementation Coordinators Selection Process
1997
8/3
SF: Implementation Planning and Redesign Teams Meeting
1996
22/2,23/2
SF: Implementation Planning Report
1996
7/11
SF: Implementation Planning Team
1996
9/9
SF: Implementation Roles Proposed (never implemented)
1997
8/13
SF: Implementation Team Launchings
1997
14/11
SF: Implementation Teams Membership Rosters
1996-1998
9/11
SF: Initial Planning Meeting
1997
7/9
SF: In-service
1996
23/3
SF: In-service Planning Resource Notebook
1996
7/10
SF: In-service Surveys
1996
9/4
SF: Meeting: Team Conveners and Facilitator
1997
9/14
SF: Modular Design Implementation Coordinator Space
1997
22/4
SF: Orientation Notebook
1996
8/16
SF: Oversight
1997
9/7
SF: Pilot Project Report
1997
13/5, 13/7
SF: Project Management Meeting Notes
1997-1998
8/6
SF: Project Management Meetings With Student Services Directors
1996
9/5
SF: Project Managers: IC's Team Leaders
1997
8/5
SF: Redesign and Implementation Proposal Meeting
1996
13/2
SF: Redesign
1996
23/4
SF: Redesign Team Report
1996
24/2
SF: Retreat Planning
1998
14/8
SF: Staff Transitions Model
1998-1999
24/9
SF: Strategic Conversation
1998
21/1
SF: Team Report
1996
14/6
SF: Training
1994-1995, 1997-1998
24/11
SF: Union Representative Briefing
1998
20/3-5
SF: Vision, Ground Rules, Meeting Efficiency, College Redesign Vision
1996
22/7
Shared Decision-making: Recommendation to President
1991
15/3
Shared Decision-making: Facilitator
undated
24/1
Source Book: Proposed PR of Services to Student
1996
15/14
Source Book: Future Vitality of Student Development Services
1989
15/13
Source Book: Student Success Systems Mode
undated
15/12
Source Book: Toward Mastering Leadership Issues and Challenges
1990
12/9
Staff Replacement Costs
1997
15/4
Staff Survey Assessment
1995
7/2
Start Up
1996
15/6
Student Services, Financial Aid, Counseling Surveys
1995
6/10
Student Story: Board
1996
21/3
Student Survey
1996
7/3
Team Notebook Originals
1996
11/2
Technology Assessment
1994
15/11
Technology: Organizational Assessment: Phase I: Diagnostic Final
1995
6/6
Training
1995
11/3
UC Santa Cruz
1995
11/7
Union Information Meeting
1997
12/6
Union/Employee Group Surveys
1996
24/12
Videos: Separation Sheet
1996, 1998
12/4
Work Distribution Survey
1994-1995

Names and SubjectsReturn to Top

Subject Terms

  • Bond Measure
  • Campus planning
  • College facilities
  • Community colleges--Oregon
  • Community colleges-- Administration--Oregon
  • Lane Community College--Administration
  • Lane Community College--Construction
  • Lane Community College--Elections
  • Lane Community College--Personnel management
  • Process Redesign
  • Students First!
  • Universities and colleges--Oregon
  • Universities and colleges-- Administration

Personal Names

  • Moskus, Jerry R.
  • Simmons, Linda (creator)
  • Spilde, Mary
  • Waddell, Linda

Corporate Names

  • Lane Community College (Eugene, Or.)

Other Creators

  • Corporate Names
    • Lane Community College--President's Office (creator)