Funding for preparing this
finding aid was provided through a grant awarded by the National Historical
Publications and Records Commission. Funding for encoding this finding aid was
provided by a grant from the National Endowment for the Humanities.
Historical Note
Content Description
The collection contains administrative records including
correspondence, reports, subject files, committee and departmental records, and
budget preparation records. The records document the tenure of three vice
presidents and deans: Anthony Birch, 1974-1980; William Berry, 1980-1987; and
Richard Hillier, 1987-1993. Most of the records date between 1974 and 1993
although some records are from the offices of the vice presidents that preceded
those dates. The records document the main functions of Administrative
Services, such as budgeting and finance, college facilities, computers and data
processing, personnel services, purchasing, and other support services.
Use of the Collection
Restrictions on Access :
Collection is open for research except for several legal files.
Restrictions on Use :
There are no use restrictions.
Preferred Citation :
Administrative Services Office (Birch, Berry, Hillier) Records,
1968-1993 (A-051), Lane Community College Archives, Eugene, Oregon
Administrative Information
Arrangement :
The collection is divided into six series.
A. Correspondence, 1977-1992 (chronological)
B. Subject Files, 1972-1993 (alphabetical by topic)
C. Budget Records, 1970-1993 (alphabetical)
D. College Committee and Council Records, 1969-1993 (alphabetical by
committee name)
E. College Department Records, 1968-1993 (alphabetical by department
name)
F. External Organization Records, 1974-1993 (alphabetical by
organization name)
Acquisition Information :
Records were transferred to the Archives from Administrative Services
and College Operations in twenty-four accessions between 1977 and 2000.
Processing Note :
The records from 24 accessions were consolidated into one collection
when they were processed by Elizabeth Uhlig in 2006 following the guidelines
for minimal processing. The records are physically stored in boxes in the order
they were received by the Archives. This arrangement is reflected in the box
and folder listing in the description section. The collection was
intellectually rearranged into seven series, and this arrangement is reflected
in the series and folder descriptions which are in alphabetical or
chronological order.
Detailed Description of the Collection
The following section contains a detailed listing of the materials in
the collection.
The records are listed alphabetically in the description column within
the appropriate series. However, they are physically stored in the boxes in the
order they were sent to the Archives with minimal rearrangement or processing.
The physical arrangement is reflected in the Containers - Box/Folder column
preceding the Description and Dates columns.
Series A: Correspondence, 1977-1992
This series contains correspondence (letters, memos, emails) and
related reports that were created and received by Administrative Services.
Most of the correspondence is arranged chronologically, however
some is arranged by the department or person with whom the department
corresponded.
The records in this series document the Administrative Services
vice-presidents’ communications and dealings with other college administrative
departments. The files contain correspondence (letters and memos), reports,
surveys, notes, computer printouts, and other administrative and program
records. The scope of the files is broad, and it reflects the major
responsibilities of the department, including: accreditation; accounting,
audits, purchasing, and finance; personnel matters pertaining to classified
staff, faculty, and management; computers and data processing; construction,
equipment, property, buildings, and other topics concerning college facilities;
insurance; and elections and tax limitations measures.
This series contains reports, correspondence, surveys, computer
printouts, and other records used for budget planning, development, and
preparation purposes.
Series D: Committee and Council
Records, 1969-1993
This series contains meeting agendas and minutes, correspondence,
reports, and other records that document the activities of college committees,
task forces, and councils.
The records are arranged alphabetically by the name of the
committee.
This series documents the interaction of the vice-presidents of
Administrative Services and its predecessors, such as Business Operations, with
other offices and programs within the department. Correspondence with other
college departments is also included. The records consist of correspondence
(memos, letters, emails), reports, and other administrative records relating to
the Downtown Center, Facilities, Flight Technology, the President’s Office and
Student Services.
The records are arranged alphabetically by department name.
Container(s)
Description
Dates
Box-Folder
9/32, 12/31, 27/16
Administrative Services
1982-1984,
1992-1993
14/14
Administrative Services, Archives
1984-1985
27/13-14
Administrative Services, Budget
1989-1990
16/21-22
Administrative Services, Capital Outlay
1984-1985
6/25, 11/4
Administrative Services, Evaluations
1979-1980,
1983-1984
17/20
Administrative Services, Job Descriptions
1977-1979
10/44, 11/103, 17/18-19, 20/7,
21/7
Administrative Services, Objectives and
Goals
1974-1989
10/43, 13/19, 17/17
Administrative Services, Organization
1981-1986
24/13
Administrative Services, Planning Packets
1991-1992
9/4, 12/29, 15/24, 19/19
Administrative Services, Staff Meetings
1982-1985
12/20
Administrative Services, Telephone
1983-1984
23/40
Aviation Maintenance
1991-1992
20/6, 21/8, 23/25,
27/17-18
Board of Education
1987-1993
7/30
Board of Education, Policies
1979-1980
1/4, 4/14
Bookstore
1968-1978
12/30
Business Assistance Center, Advisory
Committee
1983-1984
7/13
Business Operations
1979-1980
4/12
Business Operations, Budget Requests
1977-1978
4/22-24
Business Operations, Correspondence,
Departments
1977-1978
3/2
Business Operations, Departmental Objectives /
Evaluation
Series F: External Organization
Records, 1974-1993
This series contains records documenting the communication with
organizations outside of the college including local and state government
bodies, community college organizations, and national educational associations.
The records include correspondence, reports, and other administrative records.
The records in this series are arranged alphabetically by name of
the organization.
Container(s)
Description
Dates
Box-Folder
11/40
Eugene Chamber of Commerce, Energy Committee
1983-1984
18/2
Eugene, City of, Assessment Rebate Plan
1985-1986
18/1
Eugene, City of, Downtown Development Tax
1985-1986
24/10
Eugene, City of, Mahlon Sweet Airport
1991-1992
11/9, 14/19, 17/26
League for Innovation
1983-1986
3/8, 14/20, 17/27-28,
23/37
National Association of College and University Business
Officers (NACUBO)
1978, 1984-1986,
1991-1992
18/14
NACUBO, Cost Award
1982
3/9-10, 8/25, 11/10
NACUBO, Membership, Special Reports
1977-1978,
1982-1984
1/25
National Center for Higher Education Management Systems
at WICHE
1974-1975
20/3, 21/4-6, 27/15
Oregon Board of Education, Funding
1987-1989,
1992-1993
1/34, 2/27, 6/22, 10/40, 14/12, 17/13,
23/38
Oregon Community College Association (OCCA)
1975-1986,
1991-1993
17/14-15
OCCA, Legislature and Lobbying
1987
10/41
OCCA, Spending Limitation
1983-1984
17/16
OCCA/OSBA Conference
1986
16/3, 19/39, 28/21
Oregon Community Colleges
1984-1985,
1992-1993
5/26
Oregon Community Colleges, Agreements
1977-1978
5/27, 7/49, 13/8, 16/4, 19/40,
27/21
Oregon Community Colleges, Business Managers
1977-1980,
1983-1986, 1992-1993
1/33, 2/25, 6/21, 8/20, 10/37-38,
17/8, 20/2
Oregon Department of Education
1975-1980,
1982-1987
4/26
Oregon Department of Education, Community College
Operations and Construction Report
1977
8/22, 10/39, 17/12-13,
23/35
Oregon Department of Education, Funding
1982-1986,
1991-1992
20/4
Oregon Department of Education, State Aid
1987-1988
2/26
Oregon Department of Education, Statistics
1966-1978
6/23, 10/42, 20/5
Oregon Educational Coordinating Commission
1979-1980,
1983-1984, 1987-1988
14/13
Oregon Educational Association (OEA) Sales Tax
Initiative
1984
23/34
Oregon State Board of Education
1991-1992
2/14
Wasco Area Education District
1975-1978
1/32, 8/25, 11/11, 14/21, 17/29-30,
20/15
Western Association of College and University Business
Officers (WACUBO)
This collection is indexed under the following headings in the online
catalog. Researchers desiring materials about related topics, persons, or
places should search the catalog using these headings.
