Guide to Montana Archaeological Society records
1958-2007

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Overview of the Collection

Creator: Montana Archaeological Society
Title: Montana Archaeological Society records
Dates: 1958-2007 ( inclusive )
1958-1999 ( bulk )
Quantity: 6.8 linear feet of shelf space
Collection Number: MC 349
Summary: The Montana Archaeological Society (MAS), founded in 1958, consists of both professional archaeologists and non-professionals interested in the field of archaeology. This collection also contains the records of the Montana Archaeological Association (MAA). The MAA was founded in 1980, and its membership was limited to professional archaeologists only. The records (1958-2007) of these two groups consist of: organizational records, financial records, membership records, general correspondence, as well as project and subject files.
Repository: Montana Historical Society Research Center
Archives

225 N. Roberts
PO Box 201201
Helena MT 59620-1201
(406) 444-2681
MHSlibrary@mt.gov

Languages: English 

Biographical Note

The Montana Archaeological Society (MAS) was founded in April, 1958 during the annual meeting of the Montana Academy of Sciences, held at Montana State University in Missoula. Francis L. Niven of Bozeman was elected the first president of the MAS and helped to promote the early ambitions of the group, namely the education and training of amateur archaeologists interested in working in the field. It was at the second meeting, held one year later at Carroll College in Helena, when the group began to discuss breaking away from the Montana Academy of Sciences altogether to officially create the MAS as a non-profit organization. MAS member Stuart Conner, a lawyer from Billings with a deep-rooted interest in archaeology, offered his services in drawing up the articles of incorporation and writing the by-laws under which the MAS would operate. In April of 1960 the Montana Archaeological Society met for the first time as a registered non-profit organization, fully independent from the Montana Academy of Sciences.

As a non-profit organization, the MAS sought first and foremost to encourage public interest in local and state history and to promote awareness of the unnecessary loss and destruction of that history through the construction of highways and dams, as well as the unfortunate looting of historic and prehistoric sites in the name of artifact collecting. The MAS worked hard from the beginning to utilize its membership base in lobbying the state government to protect archaeological sites by making the destruction and looting of historic or prehistoric sites punishable by law. The directors of the MAS also put a heavy emphasis on the need to establish parameters for archaeological research. The group saw the need for a standardization of educational doctrine and resources. One way the MAS decided to tackle this issue was through the publication of the journal Archaeology in Montana. The journal acted as a forum for the publication and conservation of field work and research, allowing educators and professionals, as well as students and other non-professionals, to keep up with current topics of interest in the fields of archaeology and anthropology.

Throughout the 1970s and 1980s, the mission of the Montana Archaeological Society was slowly reoriented from academia and education towards the varying roles and responsibilities of the archaeological field in a broader cultural context. With more archaeologists and anthropologists being employed by the government to oversee local and state heritage programs the question of ethics regarding the impact of archaeological research on Native American communities became a central concern. It was during this time when several professional members of the MAS decided that they needed to harness their collective interests and form a group consisting solely of professionals. It was in this way that the Montana Archaeological Association (MAA) began in 1980, working in tandem with the Montana Archaeological Society to advance the field of archaeology.

Most members of the MAA tended to belong to the MAS as well, but the MAA being entirely made up of professional archaeologists, they were able to concentrate their efforts onto more specialized areas of interest. Some of the major causes undertaken by the MAA include the Native American Free Exercise of Religion Act, the Burial Bill Act and the Montana Antiquities Act among others. The MAA worked diligently to sponsor laws and to create guidelines for the ethical issues relating to archaeological work. The group worked closely with the Montana State Historic Preservation Office (SHPO), and in 1991 MAA and SHPO co-sponsored the first annual Archaeology Week in the state of Montana. This recurring event quickly became an important staple in the promotion of public awareness and education relating to local archaeology.

The Montana Archaeological Association found it increasingly difficult to continue its lobbying activities and sponsorship of the Archaeology Week program while relying strictly on volunteers. In 1996, the MAA, having never officially incorporated itself as an organization under Montana state law, elected to dissolve and to delegate all of its interests and activities to the MAS. Since the membership of both groups overlapped, the transition was smooth and the Montana Archaeological Society assumed all responsibility related to the sponsorship of Archaeology Week, as well as a more pronounced role in the political lobbying that had been such an important facet of the MAA. The two groups officially merged together after members approved the decision at their annual spring meetings in 1996.

The Montana Archaeological Society continues to meet annually to present research, discuss new trends in the field, and to elect its officers and directors. The group also continues to publish the journal Archaeology in Montana, and offers back issues of the journal which date back to its original publication in 1959.

Content Description

The Montana Archaeological Society records (1958-2007) contain: organizational records (1958-2000), such as articles of incorporation, by-laws, and minutes; general correspondence (1958-1999) relating to the organization’s day-to-day activity, interaction with members and journal subscribers, financial matters, and a variety of programs and events; financial records (1958-2000), including bank statements, income and expense reports, as well as annual budgets; membership records (1958-1999) mostly containing lists of members, in the instances when such lists were not available member registration forms were retained in their place; and several subject files relating to the journal Archaeology in Montana, the annual meeting of members, and documents regarding the Archaeology Week program. The collection also contains all of the records belonging to the Montana Archaeological Association, which officially merged with the Montana Archaeological Society in 1996. The Montana Archaeological Association records (1980-1996) include: organizational records (1980-1996), such as by-laws and minutes; financial records (1980-1995) including bank statements; general correspondence (1980-1996), relating to the various programs sponsored by the group; membership records (1980-1989); and project and subject files relating to various tasks undertaken by the group in relation to lobbying and outreach.

Use of the Collection

Restrictions on Access :  

Collection is open for research.

Restrictions on Use :  

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation :  

[item description and date]. Montana Archaeological Society records, 1958-2007. Manuscript Collection 349. [box and folder number]. Montana Historical Society Research Center. Archives. Helena, Montana.

Administrative Information

Arrangement :

Arranged by series.

Acquisition Information :  

Acquisition information available upon request.

Processing Note :  

Processed in 2008.

Separated Materials :  

Newsletters dating from 1962-2005, the bulk of which date from 1991-2005, were separated from the collection and transferred to the Research Center Library.


Detailed Description of the Collection

Montana Archaeological Society

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Organizational Records
Container(s)
Description
Dates
Box/Folder
1 / 1 Articles of Incorporation 1960
1 / 2-6 By-Laws 1960-1990
1 / 7-49 Minutes 1958-2000
2 / 1-5 Annual Corporation Report 1970-1999
2 / 6-9 Directors Resolutions 1960-1999

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Financial Records
Container(s)
Description
Dates
Box/Folder
2 / 10 Fiscal Policies and Reports 1990-1999
2 / 11-14 Treasurer’s Reports 1960-1999
2 / 15 Application for Tax Exemption 1976
2 / 16 Tax Exemption Approval Records 1977
2 / 17-19 Tax Returns 1991-1993
2 / 20-27 Bank Records 1958-1965
2 / 28-40 Bank Records 1977-1989
3 / 1-10 Bank Records 1990-1999
3 / 11-16 Income and Expense Reports 1989-1994
3 / 17 Income and Expense Reports 1996
3 / 18-21 Budget 1997-2000

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General Correspondence
Container(s)
Description
Dates
Box/Folder
3 / 22-30 General Correspondence 1958-1966
4 / 1-14 General Correspondence 1963-1974
4 / 15-23 General Correspondence 1976-1984
5 / 1-17 General Correspondence 1985-1999

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Membership Records
Container(s)
Description
Dates
Box/Folder
6 / 1-16 Lists of Members/Applications 1958-1966
6 / 17-20 Lists of Members 1967-1977
7 / 1-11 Lists of Members 1978-1988
7 / 12-22 Lists of Members/Registration Forms 1989-1993
8 / 1-4 Lists of Members 1994-1997
8 / 5-14 Registration Forms 1995-1999

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Subject Files
Container(s)
Description
Dates
Archaeology in Montana (AIM)
Box/Folder
9 / 1-4 Financial Records 1960-1963
9 / 5-6 Financial Records 1965-1966
9 / 7-23 Financial Records 1968-1984
9 / 24 Financial Records 1986
9 / 25-27 Financial Records 1988-1990
9 / 28-35 Financial Records 1992-1999
9 / 36-43 General Correspondence 1961-1967
10 / 1-22 General Correspondence 1968-1989
11 / 1-5 General Correspondence 1992-1996
11 / 6 Editors' Reports 1973-1993
11 / 7 Index of Journals 1966
11 / 8 Index of Journals 1969
11 / 9 Index of Journals 1979
11 / 10 Index of Journals 1986
11 / 11 Index of Journals 1990
11 / 12 Index of Journals 1991
11 / 13 Index of Journals 1998
Annual Meeting
Box/Folder
11 / 14-27 General Correspondence 1960-1973
11 / 28 General Correspondence 1975
11 / 29-35 General Correspondence 1977-1983
11 / 36-43 General Correspondence 1987-1993
1 / 44-48 General Correspondence 1995-1999
12 / 1-9 Announcements and Agendas 1960-2007
12 / 10 Papers 1963
12 / 11 Abstracts 1969
12 / 12 Abstracts 1971
12 / 13 Abstracts 1973
12 / 14 Abstracts 1976
12 / 15 Abstracts 1979
12 / 16 Abstracts 1986
12 / 17 Papers 1989
12 / 18-19 Abstracts 1991
12 / 20 Papers 1991
12 / 21-25 Abstracts 1994-1998
12 / 26 Abstracts 2000
12 / 27 Photographic Slides 1964-1985
12 / 28 Photographs 1991-1992
12 / 29 Miscellany 1969
12 / 30 Miscellany 1989
Archaeology Week
Box/Folder
13 / 1-2 Archaeology Week 1990-1991
13 / 3-5 Archaeology Week 1993-1995
13 / 6-8 Archaeology Week 1997-1999
OVFD Archaeology Week Posters 1991-2008
Auction
Box/Folder
13 / 9-10 General Correspondence 1988-1989
13 / 11-12 Contributions 1988-1989
13 / 13 Contributions 1991
13 / 14-16 Contributions 1994-1996
13 / 17 Contributions and Bid Forms 1997
13 / 18 Contributions 1998
Endowment Fund
Box/Folder
14 / 1-2 Financial Records 1990-1999
14 / 3-5 Contributions Lists 1990-1992
14 / 6 Grant Matching Agreement 1990
14 / 7-13 General Correspondence 1990-1995
14 / 14-15 General Correspondence 1997-1998
14 / 16 Sample of Solicitation of Members 1990
14 / 17 Sample of Solicitation of Non-Members 1990
14 / 18 Sample of Solicitation of Members 1991
14 / 19 Forms for Use in Solicitations 1991
14 / 20 Reports 1993
14 / 21 Reports and Policies 1994
14 / 22 Press Clippings 1990
Grants
Box/Folder
14 / 23 Montana Community Foundation (MCF) Grant 1989
14 / 24 Montana Committee for the Humanities 1991 (MCH) Grant 1991
14 / 25 MCH Grant for “Trails to the Past” 1991
14 / 26 Washington Foundation Grant 1991
14 / 27 MCH Mini Grant 1992
14 / 28-30 MCH Grant 1993-1995
15 / 1-3 MCH Grant 1996-1998
Linda Ward-Williams Scholarship
Box/Folder
15 / 4 General Correspondence 1996-2007
15 / 5 Applications and Essays 1994-2007
15 / 6 Miscellany 1992-2007

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Miscellany
Container(s)
Description
Dates
Box/Folder
15 / 7 Bozeman MAS Chapter Field Notes 1959
15 / 8-15 Miscellany 1959-1966
15 / 16 Miscellany 1968
15 / 17-19 Miscellany 1975-1977
15 / 20 Miscellany 1980
15 / 21 Miscellany 1984
15 / 22-24 Miscellany 1987-1989
15 / 25-29 Miscellany 1995-1999
15 / 30 Cashman Quarry “Basalt” Project 1999

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Montana Archaeological Association

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Organizational Records
Container(s)
Description
Dates
Box/Folder
16 / 1 By-Laws 1980-1990
16 / 1 Minutes [minutes from 1990 include MULTIMEDIA: see MM 68] 1980-1996

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Membership Records
Container(s)
Description
Dates
Box/Folder
16 / 4 Membership Lists 1980-1989
16 / 5 Membership Lists undated

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Financial Records
Container(s)
Description
Dates
Box/Folder
16 / 6 Treasurer’s Reports 1980-1995
16 / 7-9 Bank Records 1980-1987

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General Correspondence
Container(s)
Description
Dates
Box/Folder
16 / 10-24 General Correspondence 1980-1994
16 / 25 MAA/MAS Merger 1996

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Project Files
Container(s)
Description
Dates
Box/Folder
16 / 26 Programmatic Memorandum of Agreement on the Federal Coal Program 1982
16 / 27 Montana Antiquities Act 1985-1986
16 / 28 RP3 Report 1986-1987
17 / 1 Trails to the Past: Financial Records 1991
17 / 2 Trails to the Past: General Correspondence 1991
17 / 3 Trails to the Past: MCH Grant 1991
17 / 4 Trails to the Past: Miscellany 1991
17 / 5-6 Burial Bill Act 1989-1993
17 / 7 Burial Bill: Correspondence 1988-1992
17 / 8 Burial Bill: Clippings 1991-1992
17 / 9 Montana Wilderness Bill 1993
17 / 10 Native American Free Exercise of Religion Act 1993

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Subject Files
Container(s)
Description
Dates
Box/Folder
17 / 11 Annual Meeting 1980-1993
17 / 12-14 Professional Service Directories 1981-1994
17 / 15 Professional Service Directory: Correspondence 1985-1990

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Miscellany
Container(s)
Description
Dates
Box/Folder
17 / 16 Miscellany 1984
17 / 17 Archaeomagnetic Services 1985
17 / 18 Newsletter 1986-1988
17 / 19 Miscellany 1989-1990
17 / 20 Source of MS Report undated

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Subjects

This collection is indexed under the following headings in the Montana Historical Society Archives catalog. Researchers desiring materials about related topics, persons, or places should search under these terms.

  • Subject Terms :
  • Archaeology--Law and legislation--United States.
  • Archaeology--Montana.
  • Archaeology--Montana--Periodicals.
  • Archaeology--Societies, etc.--Directories.
  • Archaeology--Societies, etc.--Periodicals.
  • Archaeology--Societies.
  • Montana Archaeological Association.
  • Montana Archaeological Society.

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