The records of University Housing and
Dining Services document the administration of campus housing residence halls
and dormitories. In addition to the management of housing, these records also
depict student life and culture on campus.
Repository:
Oregon State University
Libraries University
Archives
Funding for encoding this
finding aid was provided through a grant awarded by the National Endowment for
the Humanities.
Historical Note
University Housing and Dining Services oversees the facilities,
services, and programs to provide housing and dining services for residential
students and other OSU community members. It was formed in 1973 by the merger
of the Housing Department and the Residence Programs Office.
Student housing on campus first became available with the opening of
Alpha Hall for women in 1889. Two years later, a second dormitory, Cauthorn
Hall, was built to provide housing for both sexes. In total, the two
dormitories accomodated 120 men and 50 women. Early administration of campus
housing was managed by individual faculty members rather than a single
centralized office. These faculty included John Horner, Margaret Snell, and
Mark Dow McCallister. Admission into campus housing for men required membership
in the dormitory's "club", which involved a separate fee as well as proof of
the avoidance of tobacco and "profane language." For women, application for
dormitory residence was coordinated through the Registrar's Office.
In 1922, in a move to centralize administration of the residence halls,
the university created the Department of Dormitories. In addition to room
reservation and the general management of student housing, the department was
responsible for food service on campus both in the dorms and the Memorial
Union. The new department worked closely with the Offices of the Dean of Women
and Men in managing social activities and decorum in the dormitories. The role
of the Deans in regulating student life in campus housing also extended to
student governance through periodic and regular meetings with residence hall
councils and presidents. Another new player in the housing mix to emerge in
this period was the Student Housing Committee, which was entrusted with the
task of reviewing, revising, and approving "suitable" housing for students
outside the grounds of the university.
The onset of World War II posed serious challenges to the university
with regard to an increased demand for housing. In accomodating an influx of
students engaged in specialized military training on campus, the university
moved female students from Waldo and Snell (now Ballard Extension) Halls off
campus to fraternity houses closed during the war and temporary housing near
downtown Corvallis. This transfer also spurred the development of several
cooperative houses for women under the management of Co-Resident Women Inc.
Record student enrollments after the war, owing largely to veterans returning
to attend college on the GI bill, further exacerbated the effects of the
housing shortage. OSU responded to this crisis by bringing to campus a number
of pre-fabricated buildings erected at military bases and arranged for
temporary student housing to be offered at Camp Adair, 10 miles north of
Corvallis.
The steady growth in student enrollment after the war prompted the
university to construct nine new residence halls during a two decade period
(1947-1967). Changing cultural expectations of university life in this era also
compelled the university to re-examine some of it's longstanding housing
policies. This re-evaluation resulted in the introduction of coeducational
housing in 1967 and the elimination three years later of rules requiring
sophomores and juniors to reside in campus housing, cooperatives, or
fraternities.
Administratively, the management of campus housing was re-organized by
the university in 1963. Functions overseen by the Director of Dormitories were
divided up among two new offices: the Department of Housing and the Residence
Programs Office. In 1973, these two new departments were consolidated under the
management of a single office, the Department of University Housing and Dining
Services.
Content Description
The University Housing and Dining Services Records document the
administration of campus housing at Oregon State University for 1930-2005, with
the bulk of records representing the 1960s and 1970s. The records reflect major
issues in housing policies including co-educational housing, campus security,
alcohol use, and self-governance by residents.
Use of the Collection
Restrictions on Access :
Collection is open for research. Access to some materials in Series X
prior to the year 2044 requires approval by the University Archivist.
Preferred Citation :
University Housing and Dining Services Records (RG 145), Oregon State
University Archives, Corvallis, Oregon.
Administrative Information
Arrangement :
Organized into ten series: I. Correspondence; II. Staff Meeting Minutes;
III. University Housing Committee; IV. Reports and Studies; V. Residence Hall
Files; VI. Policy and Procedure Statements; VII. Newspaper Clippings; VIII.
Publications; IX. Hawthorne Manor; and X. General Subject Files.
Acquisition Information :
Transferred from University Housing and Dining Services in several
accessions from 1968 through 2005.
Future Additions :
Additions to the collection are expected.
Related Materials :
Documentation pertaining to campus housing is also represented elsewhere
in the holdings of the OSU Archives. Institutional records reflecting policy
development, financing, and administration of residence halls can be found in
the following record groups: the President's Office (RG 13), Finance and
Administration (RG 131), Business Affairs Office (RG 17), Dean of Men (RG 134),
Dean of Women (RG 57), Student Affairs (RG 102), and Associated Students of OSU
(RG 11). Student life in residence halls is documented in the Poling Poling
Hall Club (RG 36) and Cauthorn Club (RG 101) records. Architectural drawings
and other materials relating to the construction and renovation of residence
halls and dormitories can be found in the Facilities Services Records (RG 193).
Archives' collections also include materials from housing cooperatives Azalea
House, Co-Ed Cottage, and Co-Resident Women Inc. (RG 77).
Images of residence halls, cooperatives, and other types of student
housing can be found in several photographic collections, including: Harriet's
Collection, the Buildings Photograph Collection (P 16), Beaver Yearbook (P 3),
Office of University Publications (P 94), Alumni Association (P 17), and Gwil
Evans (P 82).
Detailed Description of the Collection
Series I: Correspondence, 1963-2005
Primarily consisting of correspondence, Series I documents the
general administration of campus residence halls and dormitories. Among the
topics covered in these records include: co-educational housing implementation,
resident assistant and head advisor staffing, policy and procedure development,
campus security, special event planning, social and educational programs,
residence hall judicial board, and summer session planning. This series also
includes newspaper clippings, reports, staff directories, and surveys.
Container(s)
Description
Box
1
Black Student Union/Students
for a Democratic Society, 1969
5
Campus Parking, 1973
1
Co-Educational
Housing, 1967-1975
2 folders
1
Conferences/Workshops, 1977-1979
Box
1
Residence Hall Presidents
Conference , 1971-1972
5
Counseling Center, 1972-1973
3
Dean of Students
Office, 1970-1973
Educational
Programs, 1970-1975
Box
1
Drug Use, 1970
1
General, 1971-1975
1
Television and Radio
Programming, 1971-1975
1
General , 1970-2004
3 folders
1
Head Residents/Hall
Presidents , 1971-1975
1
Interfraternity and
Panhellenic Councils , 1974-1975
1
Oregon State System of Higher
Education, 1963-1972
1
Other University/College
Residence Programs, 1973-1974
Personnel, 1970-1975
Box
1
Desk and Secretarial
Staff, 1973-1975
1
General, 1970-1973
1
Residence Program Staff
and Hall Officer Employee Lists, 1971-1975
1
Policy and Procedure
Development , 1971-1975
1
Policy Review and Orientation
Board , 1971-1973
1
Professional Association
Conferences/Workshops, 1972-1973
1
Residence Hall Judicial
Boards, 1967-1973
1
Resident Assistants
, 1970-1976
4 folders
1
Room Reservation
Department, 1971-1975
3
Security, 1972-1974
1
Social Programs and
Activities , 1971-1973
1
Special Events, 1971-1975
Box
1
Beaver Open
House, 1975
1
Dad's and Mom's
Weekends, 1972
1
New Student
Week, 1971-1975
1
Steven Norton Memorial
Library/Study Halls , 1971-1973
Series II is made up of materials from various departmental and
residence hall council staff meetings and consists of meeting minutes, reports,
and correspondence.
Series III: University Housing
Committee, 1971-1997
Series III consists of records generated by the University
Housing Committee and is made up of correspondence, meeting minutes and
agendas, membership rosters, and statistical reports.
In addition to annual and biennial reports, Series IV contains
survey summary reports, demographic statistical profiles, residence hall room
occupancy reports, and studies concerning visitation policies.
Container(s)
Description
Box
3
Annual Reports, 1971/72-2002/03
3 folders
3
Biennial Reports, 1928/30-1968/70
3
The Case for Educational
Inventiveness: An Address to the Association of College and University Housing
Officers, 1972
Conference Paper
5
A Comparative Summary of Board Costs Between OSU and
other Colleges/Universities, 1974
3
Contacts with Students Considering a
Withdrawal, 1973
The residence hall files in Series V reflect student governance
of residence halls and dormitories. Consisting of annual reports,
constitutions, correspondence, flyers, hall council meeting minutes and
agendas, newspaper clippings, policy statements, and quarterly activity
reports, this series contains records on both paper and microfilm.
Container(s)
Description
Box
3
Bloss Hall, 1971-1974
3
Buxton Hall, 1971-1974
3
Callahan Hall, 1969-1975
3
Cauthorn Hall, 1971-1974
3
Finley Hall, 1969-1975
3
Hawley Hall, 1971-1973
3
McNary Hall, 1970-1975
3
Poling Hall, 1971-1974
3
Sackett Hall, 1966-1973
3
Snell Hall, 1971-1974
Weatherford Hall, 1945-1975
Box
4
General, 1968-1975
Reel
3
Weatherford Hall Council
Minutes, 1959-1965
Reel
4
Hawley Club
Minutes, 1945-1950
Club for residents of the fourth floor of Weatherford
Hall
Series VI: Policy and Procedure
Statements, 1961-1975
Series VI consists of policy and procedure statements covering
guidelines and regulations of various activities in the residence halls such as
alcohol use/purchase, bicycle security, fire drill/emergency evacuation,
flammable materials, political activity and campaign flyer distribution.
Container(s)
Description
Box
4
Alcohol Use and Purchase
Policies , undated
4
Bicycle Security Policy
, 1972
4
Discipline and Judicial
Process Guidelines, undated
4
Emergency
Procedures, 1974
4
Establishment of Individual
Priority and Reservation of Residence Hall Rooms, 1971
4
Fire Drill/Emergency
Evacuation, 1974
4
Married Student Housing
Policy, 1961-1965
4
Occupancy Policy, 1973
4
Open Flame and Flammable
Materials Policy, 1971
4
Peavy Arboretum Lodge
Use, undated
4
Political Activity and
Campaign Flyer Distribution Guidelines, 1970-1975
4
Residence Hall Opening Day
Procedures, undated
4
Residence Hall Roof
Antennae, 1973
4
Room Assignment
Guidelines, 1972
4
Transferring to Another
Room, undated
4
Use of Guest Meal
Passes, 1971
4
Vacation and Quarterly
Opening/Closing Procedures, 1971-1975
The newspaper clippings in Series VII document housing policy
changes, administrative re-organization, news items about resident assistants,
residence hall construction, and campus reaction to the Nancy Wyckoff murder.
The articles are clipped primarily from the
Barometer,
Corvallis Gazette-Times, and
Oregonian.
The publications in Series VIII include brochures, contract
forms, flyers, food service menus, handbooks, and newsletters. In addition to
general information about residence hall and cooperative student housing, this
series contains student generated media that highlights residence hall life and
culture.
Container(s)
Description
Brochures, 1972-2004
Box
4
Conference Guest Housing
and Dining Guides, 2001
4
Conference Reservation
and Sponsor's Guides, 2000-2002
4
Cooperative Living
Information, 1965-1994
4
General
Information, 1981-2004
4
Married Student and
Family Housing, 1972-2000
Box
4
Cauthorn Hall
Yearbook, 2002
4
Flyers for Various Lectures,
Presentations, Services, undated
4
Food Service
Menus, 1974-1975
4
Handbook/Planners, 2000-2001
4
Housing Contract
Forms, 1973-1991
Newsletters, 1971-2004
Box
4
Campus Living, 1995-1998
4
The
Cooperative, 1994-1997
4
For Your Information
(FYI), 1973
5
GDI, 1971
Residence Hall Council
4
Housing
Programs/Department Newsletter, 1971-1972
6
Living and
Learning, 2004
apx 16x20 in.
4
Linchpin, 1972-1974
6
The OSU
Reporter, 1974-1975
apx 16x20 in.
4
Potpourri, 1972
4
The Resident, 1974-1994
6
The Resident, 1971-1973
apx 16x20 in.
6
Student
Housing, 1971-1973
apx 16x20 in.
4
The Perils of Pauline in
Apartmentland: Leasing and Living Off-Campus , ca. 1975
6
Posters, 1972-1975
apx 16x20 in.
4
Residence Hall
Handbooks, 1966/67-2004/05
4 folders
4
Residence Hall Information
and Contracts, 1993-2000
Series IX relates to the administration of Hawthorne Manor and
includes constitutions/bylaws, financial reports and ledgers, meeting minutes,
newsletters, and tax records. Established as a men's housing cooperative in
1948, Hawthorne Manor occupied three different locations near campus before its
closure in 1967.
The general subject files in Series X document residence hall
administration by student organizations (residence hall clubs and the
Interdormitory Council) and university offices (Deans of Men and Women,
University Housing Committee). Consisting of microfilmed records which include
biennial reports, constitutions/bylaws, correspondence, handbooks, meeting
minutes, newspaper clippings, publications, and statistical reports, this
series covers administrative matters such as budgetary analysis, policy and
procedure development, food service management, property leasing, and campus
safety.
Container(s)
Description
Reel
Folder
1
1
Advisors, 1963-1965
1
2
Art Collection, 1964
1
3
Biennial Reports, 1964
1
4
Callahan Hall, 1965
1
5
Cauthorn Hall, 1959-1964
1
6
Dedications-Callahan, McNary,
Wilson Halls, 1964-1965
1
7
Disciplinary
Actions, 1963-1964
1
8
Hall Director
Lists, 1959-1965
1
9
Dorm Planning, 1963-1965
1
10
Educational
Program, 1963-1964
1
11
Fire Drill
Procedures, 1961-1965
1
12
Food Service-Comments and
Complaints, 1964-1966
1
13
Freshman Club
Minutes, 1960
1
14
Graduate
Assistants, 1961-1965
1
15
Hawley Hall, 1962-1965
1
16
Housing Committee, 1962-1966
1
17
Housing
Coordinator, 1964
1
18
Housing Department Staff
Meetings, 1959-1965
1
19
McNary Hall, 1963-1964
1
20
Dean Robert Chick, 1963-1965
1
21
Alice F. Dalbey, 1964
Assistant Dean of Women
1
22
Tom Murphy, 1964-1965
Assistant Dean of Students
1
23
Mens Hall Residence
Council, 1956-1965
1
24
Miscellaneous
Correspondence, 1960-1964
1
25
New Student Program
Committee, 1964
1
26
Off-campus Housing Cost
Comparisions, 1961-1964
1
27
Physical Plant, 1963-1964
1
28
Poling Hall, 1958-1965
1
29
Dean Popovich, 1961-1963
1
30
Riots and
Disturbances, 1963-1965
1
31
Women's Building
Disturbance, 1963
1
31
Sackett Hall
Problems, 1963
1
31
Rush Information, 1964-1965
1
31
Interfraternity
Council, 1956-1961
1
32
Sackett Hall, 1950-1965
1
33
Sackett Hall, 1964-1965
1
34
Social Rules, 1964-1965
1
35
Snell Hall, 1965
1
35
Enrollment Figures in
Dorms, 1955-1963
1
36
Student Conduct
Committee, 1958-1962
1
37
Student
Employment, 1964-1965
1
38
Student Loan Policies and
Application Information, 1961-1962
1
39
Summer School, 1961-1965
1
40
Residence Hall Survey
Summary, 1964
1
41
Waldo Hall
Council, 1963-1965
1
42
Weatherford Hall
Council, 1963-1965
1
44
Wilson Hall Residence
Council, 1964-1965
1
45
Interhall Council
, 1962-1966
1
45
Men's Residence Hall
Council, 1963-1964
2
1
Married Student and Singles
Housing, 1968-1969
2
2
Standards for Institutionally
Owned Housing, 1968
2
3
Student Telephone Long
Distance Identification Log Book, 1968-1969
2
4
Fee and Policy
Memoranda, 1968-1969
2
5
Residence Hall
Manual, 1969
2
6
List of Rates, Rules, and
Policies, 1968-1970
2
6
Residence Hall Employee Job
Description, 1968-1970
2
6
Food Service Cost
Analysis, 1968-1970
2
6
Summer Desk Clerk
List, 1968
2
7
Business Manager Policies and
Plans, 1968-1969
2
7
Student Conduct
Committee, 1968-1969
2
7
Housing Department Personnel
Issues, 1968-1969
Access to this folder prior to the year 2044 requires
approval by University Archivist.
2
8
OSU Lease
Agreements, 1965-1968
2
9
Corvallis Chamber of
Commerce, 1968-1969
2
10
Civil Defense
Activities, 1967-1969
2
11
Dean of
Administration, 1968
2
12
Dean of Men-Dad's
Weekend, 1969
2
13
Dean of Students, 1968-1969
2
14
Dean of Women, 1968-1969
2
15
Sanitation Reports for Food
Services and Residence Halls, 1969
2
16
Police Report, 1968
2
17
Housing Committee
Actions, 1968-1969
2
18
Thomas F. Adams , 1959-1971
Director of Housing
2
19
John Jackson, 1968-1969
Plant Supervisor for housing
2
20
Corvallis Chamber of
Commerce, 1967
2
21
Residence Hall Announcements,
Newsletter, and Bulletin, 1968-1969