The Richard Sundeleaf Papers and Architectural Records contain office files, job files, architectural records and photographic materials documenting the Portland, Oregon architect's work from 1924 to 1984. These materials are arranged alphabetically by project or client name then organized chronologically within each folder to reflect the original provenance.

1. Office correspondence (boxes 1 to 2) is arranged chronologically from 1941 to 1983. Additional correspondence concerning specific projects, clients, and consultants may be filed in individual office or job files.

2. Office files are arranged into general office files (boxes 3 to 8); billings (boxes 8 to 10); time logs (boxes 10 to 13): telephone logs (boxes 14 to 16): date books (boxes 17 to 20); miscellaneous files (boxes 21 to 22); and tax records (boxes 23 to 24, RESTRICTED USE). The miscellaneous files contain original issues of periodicals containing Sundeleaf's work, payroll records, and newspaper clippings related to the architect's work with the Historic American Building Survey in the mid-1930s.

3. Job files (boxes 25 to 72) are arranged alphabetically by the original project or client name and may contain correspondence, product information, periodical clippings and the architect's notes. Job files were not established for every design project and job files may exist for projects without related architectural drawings. Due to the volume of material within these files, the contents of individual folders are not fully organized.

4. Architectural records (folders 1 to 439) are arranged alphabetically by the original project or client name. These materials may include presentation renderings, sketches, mechanically reproduced copies, working drawings and shop drawings. On the backside of each item, in the lower left-hand corner, is a reference number denoting the collection, folder and piece number (196-47-12 would signify collection 196, folder 47, item 12). Reference numbers may be repeated with alphabetical subfields when unexpected interfiling of materials was necessary during the processing of the collection (196-47-12, 196-47-12A, 196-47-12B). When alphabetical subfields are used exclusively with reference numbers it may signify that these materials were originally physically connected with masking or cellophane tape. (197-47-12A, 196-47-12B) Related projects by other architects are filed alphabetically by the architect's name following Sundeleaf's work.

5. Photographic materials are organized by medium including photographs (boxes 1 to 6); copy negatives (box 7); slides (box 8); and oversized photographs and photomechanical transfers (boxes 9 to 19). Within each of these categories the materials are arranged alphabetically and numbered consecutively on the backside of each print in the upper left-hand corner (196-PH-10). If an original negative exists for a specific print, a negative number has been inscribed below the print number. (196-PH-10). When a copy negative has been made from a specific print or negative, a copy negative number has been inscribed below the print number (196-CN-10). Oversized photographs and photo-mechanical transfers and denoted with a capital X preceding the abbreviation (196-XPH-10 or 196-XPMT-10).

Funds for the processing and storage materials for this collection were made possible through generous contributions to the Richard Sundeleaf Memorial Fund for the University of Oregon Library.