Overview of the Collection
Historical NoteThe Board of Education is the governing body of Lane Community College and has primary authority for establishing policies governing the operation of the college and adopting the college’s annual budget. The first board was elected on October 19, 1964, when the voters of Lane County approved the formation of the community college. The first board meeting was held on November 4, 1964. The board was originally called the Board of Directors from October 1964 to June 1966 when the name was changed to Board of Education. Lane Community College District was established and operates under the authority of Oregon Revised Statues (ORS) 341. The board is composed of seven, non-paid members representing the Lane Community College District which includes most of Lane County as well as portions of Benton, Linn, and Douglas Counties. Each member is elected to a four-year term. The board elects two officers, a Chair, and a Vice-Chair. The district is divided into seven zones: five geographical zones and two at-large zones. The geographical zones are: Zone 1: the western part of the district including Florence and Dune City; Zone 2: the northern part of the district including Coburg, Junction City, Harrisburg (Linn County), and Monroe (Benton County); Zone 3: the northeastern part of the district including Springfield, Thurston, and Marcola; Zone 4: the southern and eastern parts of the district including Creswell, Cottage Grove, Vida, Lowell, and Oakridge; and Zone 5: the central part of the district composed of the city of Eugene. Five members, representing the five geographical zones, are elected by the qualified voters of the entire district, but they must reside in zone from which they are elected. Two board members are elected at-large (Zones 6 and 7). The duties and responsibilities of the board include: the college program and curriculum; community relations; budget making; appraisal and evaluation of the effectiveness of the college operation; college finances; and personnel including appointing the president, management, and contracted faculty. As part of its budget making duties, the seven board members serve on the Budget Committee which also includes seven members appointed by the board. The Budget Committee presents the needs of the college to the public and assists in the adoption of the budget through the formal budget process. Content DescriptionThe Board of Education Meeting Records contains the record copies of the meeting minutes, agendas, resolutions, mailings, handouts, and analysis of the Board of Education. The meeting records contain the official copies of the meeting minutes and resolutions signed by the board chair and college president; meeting agendas; “mailings” which contain reports, correspondence, and other information mailed to the board members, members of the press, and others prior to the meeting; and handouts and other materials distributed during the meeting. The meeting records document discussions and decisions made during regular meetings, executive sessions, and work sessions. The meeting records (agendas, minutes, handouts) of the Budget Committee are an integral part of the board meeting records. This collection is added to each year. Use of the Collection
Restrictions on Access :
There are no access restrictions. The collection is open for research. Restrictions on Use :There are no use restrictions. Preferred Citation :Board of Education Meeting Records, 1964-2006 (A-030), Lane Community College Archives, Eugene, Oregon Administrative Information
Arrangement :
The Board of Education records are arranged in one series. The monthly meeting records are arranged chronologically by year and then by month. Series A: Board and Budget Committee Meeting Records, 1964-2006
Acquisition Information :
Records were transferred from the President's Office to the college archives in annually from 1964 to the present. This is an ongoing accession. Processing Note :The collection was processed and described in 1998 by Elizabeth Uhlig. This is an ongoing collection and records are added annually. Related Materials :Correspondence, notes made by the college president, and other records relating to the Board of Education may be found in the records of the President’s Office. For Board minutes and agendas from recent years, see the college's website. Detailed Description of the CollectionThe following section contains a detailed listing of the materials in the collection. This series contains the meeting minutes, agendas, resolutions, mailings, and handouts of the Board of Education. The meeting records (agendas, minutes, handouts) of the Budget Committee are an integral part of the board records and are included in this series. The files are arranged chronologically.
Collection is open to the public.
SubjectsThis collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.
Finding aid prepared by Elizabeth
Uhlig in 1998.
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